What are the responsibilities and job description for the Office Administrator position at Ultimate Staffing?
We are seeking a skilled and detail-oriented Office Administrator to join our team at Ultimate Staffing. In this role, you will provide administrative support to our busy organization, ensuring the smooth operation of our daily activities.
- Salary Range: $22 - $26 / hour
- Schedule: Monday - Thursday 6:00 AM - 4:30 PM
Job Description
The ideal candidate will have excellent communication and interpersonal skills, with the ability to establish effective working relationships with colleagues, supervisors, and clients from diverse backgrounds.
- Key Responsibilities:
- Respond to inquiries and provide information on programs and services in a timely and accurate manner.
- Answer phone calls, screen, and refer as necessary or directly answer inquiries.
- Greet visitors, assist with general questions, and direct them to the appropriate person or location.
- Operate office equipment, including computers, to ensure accurate and timely performance of duties.
- Prepare, process, and review various forms and documents for completeness, consistency, validity, and accuracy.
- Update information by inputting data into computer programs accurately and in a timely manner.
- Prepare narrative and statistical reports, correspondence, and other materials.
- Maintain files by filing documents and correspondence associated with assigned department.
- Requisition office supplies.
- Prepare and mail documents to clients, residents, etc.
- Ensure privacy and maintain security of confidential materials.
- Pick up and/or take agency mail to the post office.
- Identify and distribute mail.
- Assist in other areas to cover absences, provide relief, balance workload, and meet peak work periods.
- Receive information regarding equipment maintenance/repairs and contact the appropriate office to submit a work order.
- Follow up with the Purchasing Department or vendor to ensure required actions are performed satisfactorily.
- Organize pre-construction conference meetings, take minutes, and prepare meeting notes in a timely manner for contract files.
- Review and verify contractors' certified payrolls for accuracy and completeness.
- Ensure all contract documents are processed and records integrated with contract files.
- Prepare semi-annual labor standards enforcement report.
- Receive contractor invoice and prepare required forms for payment processing and manager approval.
Salary : $22 - $26
