Procurement Specialist

Job Description:

The Procurement Specialist will be responsible for purchasing materials and supplies at the most favorable terms for Ultimate Staffing. This involves qualifying vendors, evaluating bids, and negotiating prices and terms for purchased goods and services.

The ideal candidate will have a minimum of 2-4 years of experience in the manufacturing industry, with proficiency in Microsoft Office Suite. They will possess high attention to detail and strong organizational skills, as well as excellent written and verbal communication skills.

Key Responsibilities:

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• Identify and source materials and miscellaneous non-inventory items for various departments.
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• Create and place purchase orders with vendors in a timely manner to avoid out of stocks.
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• Ensure confirmations for purchase orders are received in a timely manner.
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• Review confirmations received and update purchase order information with any changes from vendors such as due dates, pricing, quantity, etc.
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• Track purchase orders and ensure timely delivery.
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• Alert Director of Supply Chain Management of any problems with purchase order placed.
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• Collaborate with the planning team and Account Management to ensure raw materials are available to meet production schedules and forecasted demand.
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• Schedule shipments for purchase orders placed. Work with freight carriers on freight cost and scheduling.
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• Provide Accounting with copies of purchase orders along with shipping charges for each purchase order placed.
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• Run open order report weekly to make sure no purchase orders are late.
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• Work closely with quality assurance (QA) team to ensure all raw materials meet regulatory standards and company specifications.
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• Manage any non-conformance issues with suppliers, ensuring timely resolution of quality or delivery problems.
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• Work with Accounting on payable issues typically when purchase orders do not match invoices.
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• Perform other duties as assigned.
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