Ultimate Staffing | Admin Assistant

Administrative Assistant Position Summary : Administrative assistant will perform clerical and administrative duties, resolve information requests, oversee routine processes while collaborating closely with administrators and other employees to organize files, create correspondence and prepare reports and documents.

Key Duties and Responsibilities :

• Assist in various projects and assignments
• Support the department in administrative functions
• Oversee assigned processes and tasks
• Implement office operations and procedures
• Manage relationships with office supply vendors
• Monitor and maintain office supplies inventory
• Review and approve office supply orders
• Organize and schedule meetings and appointments
• Work with operations team to address building maintenance matters
• Other duties assigned by the manager Critical Knowledge and Skills :
• Strong general office skills
• Computer literate with ability to effectively use Microsoft Office tools
• Excellent interpersonal / communication skills, ability to work with different personalities
• Answer policy and procedure questions
• Ability to make independent decisions daily, addressing the best way to oversee specific tasks.
• Communicate and collaborate with other administrators, support personnel, management, and outside departments on a regular basis.
• Reliable, punctual and detail orientated with excellent organizational skills
• Work in a constant state of alertness and safe manner

Education and Experience :

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.