What are the responsibilities and job description for the Accounts Payable Specialist position at Ultrafabrics?
If you’re passionate about future-focused innovation and joining a team where your ideas are valued and your skills are honed, we invite you to join Ultrafabrics as we reshape the world of high-tech performance fabrics.
At Ultrafabrics, we combine high-performance, comfort, and sustainability to support the visions of leading designers and manufacturers in over 10 global industries.
1. Position Summary
The Accounts Payable Specialist will be responsible for managing the company’s accounts payable process, ensuring accurate and timely processing of invoices, and maintaining strong relationships with vendors and internal stakeholders. The ideal candidate will have a strong understanding of accounts payable principles, excellent organizational skills, detail-oriented mindset and the ability to work effectively in a fast-paced environment.
2. Principal Responsibilities/Duties
- Invoice Processing: Receive, review, and process invoices for three subsidiaries accurately and efficiently, ensuring adherence to company policies and procedures.
- Payment Processing: Prepare and schedule payments to vendors, ensuring accuracy and timely execution.
- Vendor Management: Maintain positive relationships with vendors, resolve any invoicing or payment discrepancies, and address vendor inquiries in a timely manner.
- Expense Reports: Reconcile employee expense reports, ensuring compliance with company policies.
- Recordkeeping: Maintain accurate and up-to-date records of all accounts payable transactions, including invoices, payment details, and related documentation.
- Reconciliation: Conduct regular reconciliations of accounts payable balances to ensure accuracy and identify and resolve any discrepancies.
- Month-end Closing: Assist in the month-end closing process, including preparing necessary reports and supporting documentation.
- Reporting: Generate reports on accounts payable activities, such as aging reports, cash flow projections, and other financial analyses as required.
- Compliance: Ensure compliance with relevant financial regulations and internal control policies.
3. Critical Challenges
Understanding the Company’s structure, keeping up with the pace, being able to multi-task. Must know how to prioritize.
Must be detail oriented.
4. Unique Knowledge & Skills
- Bachelor's Degree in Accounting preferred
- 2-3 years of Accounts Payable experience
- Strong organizational skills, the ability to prioritize and multitask
- Be a strong written and oral communicator
- Experience with development of standard operating procedures
- Experience with Sage 100 is a plus
- Experience with Certify is a plus
- Proficient in Microsoft Office including Excel
5. External Contacts
Interacts with: Vendors and Banks
6. Internal Contacts
Interacts with: Managers, CFO, CEO, and President of the Company. Will also interact with all employees as needed.
7. Problem Solving & Decision Making
What types of decisions are referred to the next level?
Invoice approvals, stop payments, unusual bank activity