Administrative Assistant

Job Title: Factory Administrative Assistant

Location: Moline, IL, 61265

Duration: 24 Months

Job Type: Contract

Work Type: Onsite
Shift: Monday-Friday (7.00 AM- 4.30 PM)

Job Description:

Responsibilities:

• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
• Escalates complex issues for resolution as appropriate
• Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources to complete reports and special projects and/or provide timely information to various customers.
• Distributes information as appropriate to department members or internal/external customers.
• May perform analysis of data and resolve discrepancies following prescribed procedures
• Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
• May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
• Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
• May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature and prepares documents for distribution.
• Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.
• Participate and/or lead teams that focus on improving the workplace and employee experience. Plans and coordinates events, meals, and recognition
• Ability to work with and provide indirect work direction to supporting on-site contractors (facilities services, food service, etc.)

Required Skills:

• Strong Microsoft Office skills
• Strong communication & relationship building skills
• Planning, organizing, and scheduling skill
• Attention to detail
• Ability to keep information confidential
• Driven, self-directed, and motivated

Preferred but not Required:

• Postsecondary Education
• 3 to 5 Years of Professional Experience

Job Type: Contract

Pay: $22.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• What is your current location?
• What is your pay rate expectations?
• What is your work authorization?

Experience:

• Microsoft Office: 1 year (Required)

Work Location: On the road

Salary : $22 - $30