Academic Administrator III

Academic Administrator III Job Number: 2024-47257
Category: Administrative Professional
Location: Worcester, MA
Shift: Day
Exempt/Non-Exempt: Exempt
Business Unit: UMass Chan Medical School
Department: School - ASG - W715510
Job Type: Full-Time
Salary Grade: 47
Num. Openings: 1
Post Date: Jan. 10, 2025

GENERAL SUMMARY OF POSITION:

Under the general direction of the Department Chair or designee, the Academic Administrator III is responsible for planning and managing the administrative and business affairs of a large department whose functions include; education, research, and service.

MAJOR RESPONSIBILITIES:

• Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
• Oversee teaching and research facility needs for the department as it relates to the research and teaching
• Assist in determining space needs for the faculty and revenue (trust fund) operations relating to school activity
• Advise the Chair or Senior Administrator on development and execution of organizational/staffing plans for faculty and non-faculty school merit
• Advises faculty and school personnel on employee relations issues
• Supervise personal action activity related to hiring, termination, increases contract and funding for school employees and employees funded from school accounts
• Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
• Assist with the negotiations of research and trust fund contracts with outside organizations
• Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
• Review departments educational and research needs and recommends priorities based on availability of funds
• Manage department funding sources by monitoring revenue and expenditure activity
• Adhere to University, State, and funding agency regulations
• Responsible for the Department's indirect cost time and effort reporting
• Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
• Represent the department at administrative meetings within and outside of the Medical School
• Serve on Institutional committees established to improve school operations and system implementations
• Perform other duties as required.

REQUIRED QUALIFICATIONS:

• Masters degree in Business, Finance, Management, Public Administration, or equivalent experience.
• 5 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
• 3 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
• Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
• Excellent Communication skills both oral and written are essential
• Working knowledge of personal computers, including spreadsheet and word processing software
• Ability to lead diverse teams of people towards positive and shared outcomes
• Ability to travel to off-site locations

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