Project Coordinator

Starting salaries are set in accordance with our compensation plan, which considers multiple individual and organizational factors, including internal equity. To uphold pay equity in alignment with the compensation plan, starting salary ranges are not negotiable. Before applying, please ensure that the compensation for this position meets your needs.

SUMMARY

Our Advancement Team is seeking a Project Coordinator to support our larger multi-year grants and strategic projects, such as programming related to clinical transformation, workforce development, etc. The Project Coordinator will be responsible for overseeing project priorities and objectives. Work will include proposal and progress report writing and editing, as needed. The Project Coordinator will work with our Chief Executive Officer and Grants Manager to execute project objectives and deliver results, as needed.

ESSENTIAL DUTIES

• Supporting the organization’s Grants Manager and staff with the planning, scheduling, and running of grants and strategic projects for the organization.
• Monitoring objectives and reporting for the organization’s larger multi-year grants and strategic projects.
• Provide support to Grants Manager and participate in project meetings, including communications with staff and Senior Leadership, as needed.
• Participate in Advancement Team projects, as needed.

Project Coordination

• Prioritize projects to keep multiple projects moving in a timely manner, meet deadlines, and manage supplemental materials required for proposals and reports;
• Persuasively communicating with external organizations to convey the organization’s progress with project goals and objectives;
• Support in writing reports to foundations and other grant-making organizations;
• Communicate with staff across various departments of the organization to gather relevant information and data, for reporting (as required);
• Support in assembling and submitting grant requests, including letters, proposals, budgets, and presentations; as applicable.

The Project Coordinator must demonstrate problem solving, leadership, conflict management, and team building skills to ensure a productive work environment and achievement of goals. This position is full-time, hourly, and 40 hours per week.

QUALIFICATIONS/ POSITION REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.

• The successful candidate will be able to draft reporting documents in a clear and compelling manner.
• Excellent writing, analytical, time-management, and research skills are essential.
• Candidates must be self-motivated, detail-oriented, highly organized, and have experience managing and coordinating multiple projects.
• A high level of computer literacy is required, including donor-based software.
• Candidates must possess an ability to work well under pressure, organize and prioritize workload, collaborate, and accept direction. Candidates must also possess the ability to seek and synthesize information and communicate in a compelling and succinct manner.
• Successful completion and acceptable results of post offer physical examination, drug screening, and criminal background check.
• Proof of all COVID-19 vaccines and booster

EXPERIENCE / KNOWLEDGE:

To perform effectively in this position, the incumbent must have:

• Experience with, knowledge of, multi-ethnic and underserved communities
• Program administration and coordination experience preferred
• Good oral/written communication in English, interpersonal and oral presentation skills for small and large groups
• Proficiency with Microsoft Office: Word, Excel, Power Point, and Publisher
• Must take initiative and work without supervision

EDUCATION:

• Candidates must have experience managing programs, a Bachelor’s degree, and 2-3 years of relevant experience.
• A Master’s degree and/or a Project Management Certificate are preferred.