Payroll Specialist

What Sets Us Apart

At UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent relationships, and a personalized experience for home buyers. Our goal is to empower our team members to provide a best-in-class experience at all times while prioritizing long-lasting relationships.

What We Need

The Payroll Specialist plays a critical role in managing payroll processes, ensuring accurate commission payouts, and collaborating cross-functionally to maintain efficiency and compliance. This role involves processing complex Loan Originator and sales branch commissions, managing payroll data, and ensuring all employees are paid correctly and on time.

What You'll Do

Payroll Processing & Compliance

• Process payroll for all employees, ensuring accuracy, compliance, and timely payments.

• Manage and maintain the organization’s HRIS and payroll systems.

• Respond to employee payroll inquiries, resolving issues with accuracy and urgency.

• Perform payroll reconciliations, ensuring all tax deductions, benefits, and commissions are processed correctly.

• Coordinate with the Human Resources department to maintain accurate employee records and ensure compliance with payroll regulations.

• Assist with payroll tax filings, year-end reporting, and financial audits.

Commission & Loan-Level Payroll Management

• Collaborate with the Sales, Operations, and Finance teams to finalize loan-level payroll-related details.

• Engage with Branch Leaders and Division Leaders bi-monthly to validate commission payouts and ensure accuracy.

• Oversee and maintain the commission module within the mortgage accounting software system, ensuring all data is current and correct.

• Track and report Loan Originator and Sales Branch commission structures, ensuring changes are executed quickly and accurately.

• Import borrower data into the AMB system by integrating details from ARIVE and the commission database.

Financial Coordination & Reporting

• Coordinate with Accounts Payable to process payroll-related reimbursements and deductions.

• Partner with the Finance Team to prepare bi-monthly payroll, commissions, and benefits journal entries, ensuring all expenses are properly allocated to relevant cost centers.

• Generate and provide ad hoc payroll-related reports for Branch Leaders and Division Leaders using the mortgage accounting software system.

• Produce and submit payroll-related reports to Executive Leadership as needed.

Timekeeping & Employee Support

• Manage electronic timekeeping systems and review timesheets for accuracy.

• Calculate payable hours, commissions, bonuses, tax withholdings, and deductions.

• Prepare and issue earnings statements, paychecks, and direct deposits.

• Maintain confidential and accurate payroll records in compliance with company and regulatory requirements.

Additional Responsibilities

• Identify and resolve payroll discrepancies proactively.

• Seek out opportunities to improve payroll processes and efficiency.

• Adapt to shifting business needs and assist in other areas of the business as needed.

• Assist with financial audits and compliance reporting.

What You Need

• 3 years of payroll processing experience, preferably within a mortgage or financial services company with complex commission-based payouts.

• Must have experience tracking commission structures and making commission changes quickly.

• Preferred experience working with the mortgage accounting software AMB (Advantage Systems) Sierra.

• Preferred experience with Paylocity.

• Ability to make reason- and logic-based decisions in the absence of direct guidance.

• Highly analytical, able to investigate and identify problems; then proactively implement solutions.

• Autonomous, takes initiative, and actively seeks out work.

• Willing to flex into other areas of the business or departments to assist when needed.

• Comfortable working outside the scope of normal responsibilities to support company objectives.

• Strong proficiency in Microsoft Office (Excel, Word) and payroll/accounting software.

• Excellent communication and interpersonal skills for working across departments.

• Strong numerical aptitude, attention to detail, and time management skills.

• Able to prioritize and multitask effectively.

• Familiarity with payroll tax regulations and compliance best practices

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