Office Manager

The Office Manager will be responsible for demonstrating the Umpqua Dairy Mission Statement and utilizing a Continuous Improvement (CI) mindset in supporting the office.

• Executive Administrative Assistant to General Manager
• Manage the General Managers mail, e-mail, and correspondence, securely and promptly.
• Manage complex calendars, and scheduling for personal and work engagements. Text reminders. Helping to maintain efficiency throughout the day.
• Coordinate all travel both professionally and personally for events, meetings, etc. while ensuring accurate monthly T&E ledgers and expense reporting via Concur.
• Facilitate communication between the General Manager, Leadership Team and Executive Team.
• Manage the General Manager’s daily calendar and schedule all meetings, ensuring that GM is prepared and on time for all meetings, project deadline and deliverables.
• Communicate on behalf of GM and ensure efficient operations on a professional level.
• Proofreading & editing duties when necessary.
• Participate in budget development and program planning.
• Interoffice management and communications support.
• Prepare Divisional Town Hall Meeting Presentation.
• Daily updates to GM of internal workings, accidents, losses, cultural or any other concerns.
• Liaison with internal and external stakeholders.
• Communicate with facilities management, cleaners and office vendors.
• Scheduling meetings, preparing reports, and responding to inquiries.
• Maintain and update sales records, communicate with internal partners to verify sales information.
• General sales support to include but not limited to research, approval and submittal of invoices.
• Assist Branch Operations Manager and General Sales Manager with proformas, price quotes, presentations, analytical data, etc.
• Invoice and Vendor Management.
• Provide GM with daily, weekly, monthly and annual sales reports
• Collaborate with marketing as needed.
• Management and approval of donations.

• Prepare or coordinate correspondence, forms, reports, presentation materials, and other written communication as required for executive and business meetings adhering to deadlines.
• Create meeting agendas, coordinate staff meetings, internal and external events as needed; supporting team cadences / meetings (e.g., notes / prompts for agenda items; proactively updating recurring events).
• Act as the main point of contact for external and internal requests, including meeting and greeting when necessary.
• Assist with event planning and coordination for team meetings, supervisor meetings. staff meeting, all-hands meetings, town halls, including HR company events.
• Help to drive culture and engagement in the organization.
• Manage and engage in building relationships with clients and outside resources to help create value for our business.
• Manage and order office supplies.
• Additional duties as needed including supporting all administrative duties in the office and ensure that the office is operating effectively.

Wage Range: $85K - $90K DOE

Education

• High School or better

Behaviors

• Loyal: Shows firm and constant support to a cause
• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Peer Recognition: Inspired to perform well by the praise of coworkers
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
• Self-Starter: Inspired to perform without outside help
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals