What are the responsibilities and job description for the Business Services Coordinator position at UNC Charlotte?
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
000232
NC Salary Grade Equivalency
GN09
Classification Title
Business Services Coordinator - Advanced
Working Title
Business Services Coordinator
Salary Range
$44,640 - $61,380
Anticipate Hiring Range
$44,640 - $55,800
FLSA Status
Non Exempt
Division
OneIT
Department
Office of OneIT (Adm)
Work Unit
OneIT - CIO
Work Schedule
Monday – Friday, 8:00 am – 5:00 pm with occasional evening and weekend hours required, as necessary. Hybrid work schedule after onboarding period.
Primary Purpose of Position
The Business Services Coordinator is part of the OneIT Business Team, providing day-to-day financial and personnel support for the division. This includes budget reconciliation, records administration, and purchasing, as well as assisting with research, analyses, and special projects.
Minimum Education/Experience
Required Minimum Qualifications:
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four-year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four-year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties
- Sustains an up-to-date knowledge of policies and procedures related to funding, compliance, p-cards, travel, personnel, purchasing, etc; routinely communicates with all functional areas of OneIT by delivering clear, accurate, and timely information; and provides policy interpretation and guidance supported by citation and links.
- Serves as divisional resource for travel and student/temporary employment.
- Uses a high level of attention to detail for multilayered business processing, records management, and reporting.
- Takes initiative in leveraging skills, creativity, and sound judgment to develop solutions and/or recommend positive procedural actions or changes.
- Manages the workflow and processing of business forms, assigns appropriate funding, reconciles expenses, and researches/resolves post-audit issues.
- Applies an in-depth knowledge of policies and procedures for the day-to-day financial management of OneIT’s portfolio of diverse funding sources, comprised of state, E&T, auxiliary, and trust funds.
- Monitors budgets, identifies issues, and researches information to clarify, resolve problems, or manage change.
- Resolves customer and vendor questions/discrepancies and coordination with OneIT management, vendors, Disbursements, Payroll, Student Employment, and Purchasing are essential in this role.
Other Work Responsibilities
This position serves as a backup to other Business Team staff, on budget, administrative, and/or personnel tasks.
Departmental Preferred Experience, Skills, Training/Education
- Bachelor’s degree.
- Intermediate to advanced MS Excel skills (e.g. functions, formulas, pivot tables).
- Higher Education experience with working knowledge of relevant university systems such as Banner, Perceptive Content, and 49er Mart/JAGGAER for e-procurement.
- Experience with accounting, personnel, or travel.
Necessary Licenses or Certifications
Work Location
Kennedy
Posting date
03/19/2025
Closing date
04/01/2025
Proposed Hire Date
05/01/2025
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write ‘see resume’ on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Salary : $44,640 - $61,380
