What are the responsibilities and job description for the Payroll Accountant position at UNC Charlotte?
Within the Division of Business Affairs, the Financial Services department provide central accounting and budgeting services for the university and its financial affiliates, including its foundations and related entities. This department is comprised of the following core office/sub-units: Financial Systems Support, Controller’s Office, Budget & Financial Analysis Office, Treasury Services, and Materials Management (including Purchasing, Receiving & Stores, and Inventory Control & Surplus).
The Controller’s Office is a unit of Financial Services that provides central business support and oversight for accounting, accounts payable, financial reporting, fixed asset accounting, payroll, purchasing card, tax management, travel, and other business payments and reimbursements. The Controller’s Office services the University community by providing quality financial services with a customer focus.
Within the Office of the Controller, the Tax & Payroll work unit manages the University’s strategies, policies, people, processes, technologies, compliance, controls, and reporting related to tax reporting/compliance and payroll. Supervise payroll operations and essential tax compliance duties, including independent contractor review, UBIT analysis and tax return, sales and withholding tax returns preparation, treaty analysis and general review of foreign nationals, and 1099 quarterly/monthly review.
The Payroll Department is a unit of the Controller’s Office that processes all UNC Charlotte payrolls, deductions, and payroll tax withholding. This department complies with federal and state laws governing the taxation and reporting of wages. The payroll team serves university departments and employees through timely and accurate salary and wage payments, timekeeping, and leave reporting.
The Controller’s Office is a unit of Financial Services that provides central business support and oversight for accounting, accounts payable, financial reporting, fixed asset accounting, payroll, purchasing card, tax management, travel, and other business payments and reimbursements. The Controller’s Office services the University community by providing quality financial services with a customer focus.
Within the Office of the Controller, the Tax & Payroll work unit manages the University’s strategies, policies, people, processes, technologies, compliance, controls, and reporting related to tax reporting/compliance and payroll. Supervise payroll operations and essential tax compliance duties, including independent contractor review, UBIT analysis and tax return, sales and withholding tax returns preparation, treaty analysis and general review of foreign nationals, and 1099 quarterly/monthly review.
The Payroll Department is a unit of the Controller’s Office that processes all UNC Charlotte payrolls, deductions, and payroll tax withholding. This department complies with federal and state laws governing the taxation and reporting of wages. The payroll team serves university departments and employees through timely and accurate salary and wage payments, timekeeping, and leave reporting.
Primary Purpose of Position
The University’s Payroll Accountant maintains payroll and benefit related accounts and is responsible for the reconciliation and accuracy of one or more complex accounts within the accounting system. Prepares various accounting reports, schedules, exhibits, and summaries. Determines the need for new deduction accounts and revisions in the account structure. Researches and advises payroll staff concerning the accounting treatment of complex benefit transactions. May perform periodic internal audits of various payroll areas and prepare materials for external or internal auditors.
Summary of Position Responsibilities
- Benefits and Retirement reconciliation, analysis, file transfers, journal entries and payments
- Benefits deductions to invoices reconciliation monthly; follow up to ensure outstanding items are resolved monthly.
- Overpayments reconciliation of balance due, payments received, and resolved according to agreements. Provide reports as required.
- Coordinate collections efforts with accounts receivable department
- Quarterly aging report preparation and reconciliation; ensure accuracy and explain variances up or down with accurate reflection of what is happening.
- Balancing and review of adjustments spreadsheet regularly
- Process payrolls in the absence of current payroll processor
- Monthly balancing of ORP and TSERS remittances to Banner based on calculated balances.
- Year-end accruals and reconciliations as assigned.
- Special research and analytical projects as assigned.
- This position may also be asked to implement or assist on special payroll related projects.
- This position should recommend process improvements to improve compliance and efficiency within the payroll function.
Minimum Education/Experience
- Graduation from a four-year college or university with a degree in accounting or related field
- Advanced Excel knowledge
- Effective communication skills
- Highly developed problem-solving skills
Preferred Education, Knowledge, Skills and Experience
- At least 2 years of accounting experience.
- Higher education experience.
- Experience using Banner.
- Experience with payroll deduction reconciliations with benefit vendors.
Necessary Certifications/Licenses
Preferred Certifications/Licenses
Special Notes to Applicants
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Posting Open Date
04/03/2025
Posting Close Date
04/25/2025
Open Until Filled
No
Proposed Hire Date
05/05/2025
If time-limited please indicate appointment end date
Contact Information
