What are the responsibilities and job description for the Office Manager position at Uncommon Schools Rochester Prep?

Job Description

Company Description

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks , reflecting our dedication to their success. With over 70% of our staff identifying as people of color , we exemplify diversity, equity, and inclusion. We invest deeply in our educators , offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference!

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers : Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of :

Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
Enrollment of new students and re-enrollment of current students
Daily student attendance and daily student operational systems
Maintaining up-to-date student information and student files
Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of :

Bill pay and accounting

Procurement and supply management for all student, staff, and event supplies

Maintaining accurate Student Information Systems for the school and local school system

Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.

Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools :

Bill pay and accounting

Procurement and supply management for all student, staff, and event supplies

Planning and supporting logistics and set up for school events and activities as needed

Qualifications

Passionate commitment to the mission of Uncommon Schools and investment in our vision for being an anti-racist organization.

Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders.

Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork.

Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.

Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines.

Achieves accuracy and thoroughness when completing a task

1 to 3 years of teaching or school administrative office experience

Bilingual language skills preferred, but not required

Additional Information

Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent.

Compensation

Compensation for this role is between$15.31 to $19.89 per hour. Most candidates who meet job description requirements will receive an offer of $15.31 - $15.93 per hour.

Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools.

Benefits

Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer).

Extensive, best-in-class training and development

Comprehensive health, dental, and vision insurance plans pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)

Financial Planning

403(b) retirement savings program employer match

Paid leave of absence options (parental, medical, disability, etc.)

Mental health and counseling support wellness benefits

A detailed list of all benefits is located HERE.

Uncommon believes in the importance of being a diverse, equitable, and inclusive organization that enables our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email recruitment@uncommonschools.org.

Salary : $15 - $16

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