What are the responsibilities and job description for the Human Resources Associate (FTA, G6) position at UNDP?
Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP : we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. As part of this commitment, UNDP adopted International Public Sector Accounting Standards (IPSAS) and established a Global Shared Service Center (GSSC) to provide IPSAS transactional recording (in the areas of revenue, expenses and fixed assets), advisory and support services to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. Human Resources services within the GSSC was set up earlier in 2003 in Copenhagen and it provides customized service packages to more than 40,000 UN personnel from agencies, funds and programmes across the UN System. GSSC-HR in Copenhagen has established a legacy as a major Human Resources administration centre within the United Nations and is recognized as a centre of excellence. The Global Shared Service Center (GSSC) is part of the Bureau for Management Services (BMS).
In the area of Human Resources, the Global Shared Service Center (GSSC) supports UNDP offices, as well as other UN agencies, funds and programmes across the UN System with the provision of transactional services, support services to personnel and advisory services to both personnel and management.
The Human Resources Associate (HRA) in the GSSC-HR Unit is accountable for ensuring transparency, accuracy and assuring full compliance with Staff Rules / Regulation and / UNDP HR policies and guidelines.
Under the guidance and supervision of the HR Specialists and the HR Analysts / HR Associates, the HRA manages the determination and implementation of benefits and entitlements of Fixed Term, Temporary Appointments and Permanent Appointments of International staff, General Service staff and interns globally, covering life and career events from pre-appointment to beyond separation.
Job Purpose and Organizational Context
The Human Resources Associate (HRA) in the GSSC-HR Unit is accountable for ensuring transparency, accuracy and assuring full compliance with Staff Rules / Regulation and / UNDP HR policies and guidelines.
The HRA advises internal and external clients and managers on benefits and entitlements, Staff Rules / Regulations and HR policies / guidelines and promotes a collaborative and client-oriented approach, sharing knowledge and best practice, including conducting training courses and coaching.
Clients with whom there is direct contact include International Professional, General Service staff of UNDP, sister UN Agency staff and interns globally, as well as other units in UNDP such as OHR and OFM in BMS, as well as the Executive Officers / HR Associates (local HR) in global UNDP and other UN entities such as UN Payroll, UN Insurance, UNJSPF and more.
The HRA is jointly responsible for meeting the agreed GSSC-HR work plan deliverables supporting the overall HR Strategy.
Duties and Responsibilities
Advisory / Expected Results
Act as an internal advisor on matters relating to benefits and entitlements, fostering partnerships with internal and external stakeholders by briefing and advising clients, staff, colleagues and partners of the rules and regulations and the interpretation thereof to achieve the following results :
- Comprehensive HR strategy including benefits and entitlements management.
- Consistent approach in compliance with Staff Regulations and Rules and policies.
- Client and partner confidence in GSSC HR as an HR service provider.
- HR policies and guidelines relating to Benefits and Entitlements are reviewed and revised as necessary.
Administration / Expected Results
Administer, certify and approve processing of Benefits and Entitlements in full compliance with Staff Regulations and Rules and Financial Accountability Framework and policies. The HRA2 has approval authority for non-discretionary decisions under the applicable staff rules and within the financial level of authority, to achieve the following results :
Payments / Expected Results
Determine, verify and approve financial entitlements related to contracts, including hires, life and organization events, end of service, ongoing entitlements and salaries to achieve the following results :
Knowledge Management / Expected Results
Recommend, create and maintain knowledge management prescriptive content for benefits and entitlements to achieve the following results :
Streamlining processes / Expected Results
Identify areas for improving processes and HR policies and developing business requirements to maximize efficiency and simplify procedures, to achieve the following results :
Competencies
Core Competencies
Achieve Results :
LEVEL 1 : Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively :
LEVEL 1 : Open to creative ideas / known risks, is pragmatic problem solver, makes improvements
Learn Continuously :
LEVEL 1 : Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility :
LEVEL 1 : Adapts to change, constructively handles ambiguity / uncertainty, is flexible
Act with Determination :
LEVEL 1 : Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner :
LEVEL 1 : Demonstrates compassion / understanding towards others, forms positive relationships
Enable Diversity and Inclusion :
LEVEL 1 : Appreciate / respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical Competencies
HR - Compensation / Remuneration : Managing compensation and benefits
Business Development : Knowledge Generation
Business Management : Change Management
Business Management : Communication
Business Management : Digital Awareness and Literacy
Business Management : Customer Satisfaction / Client Management
Required Skills and Experience
Education :
Experience :
Experience in the usage of computers and MS Office packages (MS Word, Excel etc.). Demonstrated knowledge of integrated HR management systems would be an asset.
Language requirements (Required / Desired)
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note : UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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