What are the responsibilities and job description for the Assistant Bookkeeper position at Unicorn Realty?
Job Description: Assistant Bookkeeper
Position Overview:
We are seeking a detail-oriented and organized Assistant Bookkeeper to support our financial operations. The successful candidate will play a vital role in managing accounts receivable, tenant account reconciliation, and ensuring the accuracy of financial records. This position requires excellent problem-solving skills, strong communication, and the ability to work independently and collaboratively within a team.
Key Responsibilities:
- Accounts Receivable Management
- Maintain and update accounts receivable records.
- Ensure timely and accurate posting of payments.
- Tenant Account Reconciliation
- Regularly review and reconcile tenant accounts.
- Resolve discrepancies and address tenant inquiries regarding account issues.
- Lease and Billing Management
- Enter new lease agreements into the system.
- Maintain the rent roll to ensure accuracy and updates for all tenant information.
- Bill tenants for water, utilities, and work done on their units.
- Manage and send monthly statements to tenants.
- Apply prepayments accurately to tenant accounts.
- Audit and Reporting
- Audit receipts for accuracy and compliance.
- Run management fee reports and prepare financial summaries as needed.
- Banking and Deposits
- Manage and reconcile bank deposits, ensuring accurate recording of transactions.
- Maintenance and Utility Processing
- Assist in processing common area maintenance work orders and bill tenants as necessary.
- Administrative Tasks
- Scan and organize invoices for record-keeping.
- Provide assistance with managing and organizing vendor communications.
- Support ad hoc projects as assigned by management.
- Budgeting and Forecasting Assistance
- Assist in preparing budget summaries and financial projections.
- Compliance and Documentation
- Ensure financial practices comply with applicable regulations.
- Maintain proper documentation for all financial transactions and tenant interactions.
Qualifications:
- Prior experience in bookkeeping or accounting roles is preferred.
- Strong understanding of accounts receivable, tenant account management, and rent roll maintenance.
- Proficient in accounting software and Microsoft Office Suite (Excel, Word).
- High attention to detail and excellent organizational skills.
- Strong communication skills to interact effectively with tenants and team members.
- Ability to handle multiple tasks and meet deadlines.
Key Attributes:
- Self-motivated and proactive problem-solver.
- Team-oriented with a collaborative mindset.
- Reliable and trustworthy with sensitive financial information.
This role offers an excellent opportunity to grow within a dynamic and supportive environment while contributing to the financial success of the organization.
To Apply:
Submit your resume and a cover letter detailing your experience and qualifications relevant to this role to brianmurphy@unicornrealty.comTips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.