What are the responsibilities and job description for the Attendance Counselor/Assistant SIS Coordinator position at Union Academy Charter School?
Attendance Counselor/Assistant SIS Coordinator
Job Description
Position: Attendance Coordinator/Assistant SIS Coordinator
FLSA Status: Non-Exempt 12 month
Reports to: Chief of Staff
Purpose: The School Attendance Coordinator responds to inquiries from staff, students, parents, and public; maintains files and records; prepares, processes and distributes documents and forms; inputs data into computer; contacts parents regarding absences or disciplinary actions.
Major Duties and Responsibilities:
To consult with personnel in gathering information on a case and in establishing and planning for respective roles in the modification of the student’s behavior.
To gather information from home visits that will be useful in determining how best to meet the needs of the student and parents relative to improving attendance and making the school experience more meaningful.
Acts as a resource person and assists with the referral of students of family to various out-of-school agencies, as necessary.
Helps enforce attendance policy, tardy policy, and Compulsory Attendance Law.
Establish a system to monitor student tardies and absences and hold students accountable for excessive tardies and/or absences in violation of school and state policies.
Send formal state mandated letters weekly to parents of students who accumulate 3,6, and 9 unexcused absences. (Run reports on Tuesdays and Thursdays)
Send formal warning letters to parents of students who are in danger of failing due to excessive absences.
Initiate communication and meet with students and parents who are required to attend attendance recovery.
Monitor and assign consequences to students who arrive at school after 8:05am.
Verify that all teachers take Homeroom attendance by 8:15am.
Communicate with principals regularly about all attendance concerns.
Keep all attendance records confidential.
Helps families better understand the school and its attendance policy.
Receives and responds promptly to telephone requests for assistance from parents, principals and counselors.
Obtains necessary documentation for court cases.
Initiates court proceedings when parents are found in violation of the Compulsory Attendance Law.
Accepts and completes other activities as requested by the school principals.
Assist Lottery Coordinator in maintaining enrollment forms, checklist, and the lottery software
Register all new students and procure from previous school (s)
Maintain a cumulative folder for each student and ensure all student records are complete (ELL, 504, EC, discipline, tests, grades, etc)
Maintain enrollment /withdrawal records and facilitate the transfer of student records between schools
Process final student records (report cards, transcripts, GPA’s, rank, attendance, cumulative folder labels at the end of the school year in preparation for EOY (End of Year) in PowerSchool. Prepare custom reports for school needs.
Attend conferences and online training to develop and maintain knowledge of database management and the student information system.
Additional Expectations:
Ability to communicate effectively both orally and in writing.
Ability to reason, make judgments, and maintain effective working relationships with others.
Ability to utilize positive human relation skills with all staff.
Skills of keyboarding with accuracy at the necessary speed for the position.
Skills in operating a computer with word processing, spreadsheet, and desktop publishing applications.
Knowledge of office practices and procedures.
Ability to compile and summarize information.
Ability to resolve problem situations with sound judgment.
Ability to demonstrate proper telephone etiquette.
Ability to maintain confidentiality in matters relating to the school system.
Ability to exercise independent judgment and initiative in completing work assignments.
Knowledge of business letter writing and memos.
Ability to compose correspondences independently.
Ability to work in the absence of supervision.
Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
Backup to the receptionist for answering calls and assisting walk-ins.
Any other assigned duties.
Other Responsibilities: Performs related work as required. (NOTE: The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
Desired Training and Hand-On experience
Shall have two years of college with liberal arts emphasis.
Shall possess knowledge and skills basic to school social work responsibilities.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable
Knowledge of Powerschool
Ability to navigate and utilize computer tools such as Google Docs, Google Drive and Google Sheets
Minimum Qualifications or Standards required to perform essential job functions:
Physical Requirements: Position requires exerting up to 10 pounds of force occasionally and/or up to 20 pounds of force as frequently as needed to move objects.
Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. This includes giving instructions, assignments or directions to parents, students, and staff.
Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow written and oral instructions. You must be able to communicate effectively and efficiently in Standard English.
Numerical Aptitude: Requires the ability to add, subtract, multiply and divide.
Motor Coordination: Requires the ability to coordinate eyes and hands to use the keyboard.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. You must be adaptable to performing under minimal to moderate levels of stress.
Physical Communication: Requires the ability to talk, write and hear.
Assessment: Performance of this job will be assessed annually in accordance with provisions of the Board’s policy on assessment of administrative personnel.
Terms of Employment: Salary and work year as established by the Board.
Assessment: Performance of this job will be assessed annually in accordance with provisions of the Board’s policy on assessment of administrative personnel.
