What are the responsibilities and job description for the Receptionist position at Union County Public Schools?
JOB SUMMARY: Under general supervision, School/Department receptionist is often the first person that students, families, and visitors see when they enter a school/department. As a receptionist, your job duties are primarily communication-based to respond to incoming calls and receive and greet students, parents and visitors in a way that optimizes efficiency and minimizes disruption of the educational and/or operational process and provide clerical assistance for the efficient operation of the school/department office.
ESSENTIAL JOB FUNCTIONS
1. Answer phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the district.
2. Operate school or department telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
3. Prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence.
4. Forward requests for information and messages to the appropriate individuals.
5. Develop a positive, welcoming and caring climate in the Front Office.
6. Greet persons entering school or department, determine nature and purpose of visit, and direct and/or escort them to specific destinations.
7. Direct visitors by maintaining employee and department directories; giving instructions.
8. Maintain security by following procedures; monitoring logbook; issuing visitor badges.
9. Where applicable provide for children’s personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization.
10. Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or make copies of correspondence or other printed material.
ESSENTIAL JOB FUNCTIONS
1. Answer phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the district.
2. Operate school or department telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
3. Prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence.
4. Forward requests for information and messages to the appropriate individuals.
5. Develop a positive, welcoming and caring climate in the Front Office.
6. Greet persons entering school or department, determine nature and purpose of visit, and direct and/or escort them to specific destinations.
7. Direct visitors by maintaining employee and department directories; giving instructions.
8. Maintain security by following procedures; monitoring logbook; issuing visitor badges.
9. Where applicable provide for children’s personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization.
10. Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or make copies of correspondence or other printed material.
