Procurement Specialist

The Procurement Specialist, under limited supervision, performs procurement and administrative work in the Procurement Division of the Administrative Services area. Work primarily involves coordinating the purchasing activities of County departments to ensure compliance with North Carolina statutes and local policy while ensuring that Union County receives the best return for money spent without sacrificing quality. This employee prepares, evaluates and Invitation for Bid (ITB), / Request for Proposals (RFP), Request for Qualifications (RFQ), and Request for Information (RFI) and quotes for the procurement of specific commodities and/or services. The employee also develops and manages procurement related transactions for office supply contracts, information technology projects and other procurement related needs for various agencies throughout the organization; assists with procurement card program, and the sale of surplus goods within all county facilities; assists with organizing procurement training for departments; and alerts minority businesses of upcoming projects and reports results to the state. The employee must also exercise tact and courtesy in frequent contact with vendors.
 

Purchases apparatus, supplies, materials, equipment and construction related items.
 
Creates and processes IFB, RFP, RFQ, RFI and quotes.
 
Develops and manages procurement activities related information technology, furniture, office supplies, fuel, professional services, construction services and other assigned commodities and/or Agencies.
 
Facilitates the procurement process of various methodologies (IFB, RFP, RFQ, and RFI, cooperative) per County's Policy, Procedures and applicable State or Federal requirements.
 
Assists with training County staff on purchasing procedures and financial and procurement systems.
 
Monitors purchasing contracts.
 
Verifies and processes requisitions in Munis.
 
Assist departments to insure suppliers respond appropriately when issues of delivery, cost or quality exist.
 
Assists with planning surplus sale; sells County surplus through chosen internet vendor.
 
Manages and implements recycling (reuse) of surplus within Union County departments.
 
Assists with implementing and managing the P-Card Program.
 
Manages various audit initiatives.
 
Informs requisitioners of bid procedures.
 
Assists with overseeing departmental purchasing.
 
Interviews potential vendors.
 
Directs and coordinates activities of requisitioners.
 
Consults and negotiates with vendors.
 
Maintains continuing knowledge of North Carolina purchasing laws.
 
Administers office supply, apparel and other applicable organization wide contracts. Conducts pre-bid conferences and bid openings.
 
Prepares and issues addendums and/or amendments as needed.
 
Seeks reliable vendors to provide quality goods at reasonable prices.
 
Assist departments with tests and researches products for durability and practicality.
 
Works closely with Construction Manager on construction projects.
 
Researches state and federal contracts for updates and changes.
 
Prepares and submits minority reports (i.e., Historically Underutilized Businesses – "HUB") to the state.
 
Maintains vendor database.
 
Perform liaison/administrator duties for on-line business accounts, such as Office Depot, Amazon, and Lowe's.
 
Develops various procurement reports within the approved software system.
 
Writes advertisements for local newspapers for upcoming bids.
 
Trains new employees on purchasing procedures.
 
Assists with updating and improving the purchasing webpage and County Connect.
 
Maintains bid document files.
 
Performs other related duties as assigned.