Club Receptionist - Part Time

Position Summary:

The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that the Club One services are provided in an effective and efficient manner.

Responsibilities:

• Provide office support services in order to ensure efficiency and effectiveness within the Club One site.
• Receive, direct and relay telephone messages and fax messages
• Transfer call to the appropriate offices and take adequate messages when required
• Able to answer all incoming calls and handle caller’s inquiries
• Ensure that Club One members are signed in when they come in, and signed out when picked up
• Direct the Club One members and the general public to the appropriate staff member
• Pick up and deliver the mail
• Maintain the general filing system and file all correspondence
• Respond to public inquiries
• Provide word-processing and secretarial support
• Other possible responsibilities pertaining to the club include, but are not limited to:
• Data entry
• Staff supervision

Skills:

• Effective verbal and listening communications skills
• Analytical and problem solving skills
• Decision making skills
• Computer skills including the ability to work with Microsoft Excel and Microsoft Word programs at a highly proficient level
• Stress management skills
• Time management skills

Education:

Employees need to be 18 or older and be enrolled in college or have some college courses.

Experience:

Must have previous experience working as a receptionist in a fast paced environment

Scope of Authority:

The Receptionist's direct supervisor is the Grants and Membership Coordinator

Desired Qualifications:

• Be honest, trustworthy, respectful, and flexible
• Demonstrate sound work ethics
• Good character, integrity and adaptability
• Enthusiasm, good judgment, patience and self-control
• Positive example for youth and co-workers in appearance, attitude and behavior
• Must participate in required trainings by the Club, County, State, and/or funders

Other Requirements:

• Must be bilingual (English and Spanish)
• Be enrolled in college or have some college credits
• Must be able to pass a criminal background check and drug test
• Must attend all staff meetings.
• Be able to maintain high level of energy.
• Be adaptable and be flexible to change.
• Assume other responsibilities as assigned by supervisor
• Must have knowledge of Microsoft office