What are the responsibilities and job description for the Facilities Manager position at United Community & Family Services Inc?
Description
UCFS is looking for candidates who are passionate about making a difference in the lives of others! We are currently seeking a full time (37.5hr) Facilities Manager to oversee all aspects of building functions and guarantees the safety and functionality of all facilities. Duties include performing routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records and supervising facilities staff.
A minimum of 10% local travel is required.
On call required
Duties include:
- Strategic Planning-Develop a comprehensive facilities plan that guides organizational infrastructure toward operational excellence and long-term viability. Strategic plan will align facility management practices with overarching business goals.
- Lead day-to-day facilities operations.
- Mange the facilities team, contractors and external suppliers
- Work collaboratively with VP of Business Development to establish maintenance budget and capital budget.
- Inspect buildings’ structure to determine the need for repairs or renovations, if needed recommend upgrades and modification needed
- Oversee, in partnership with VP Business Development, facility refurbishments, renovations and building projects.
- Manage the purchasing and inventory of paper goods (housekeeping items)
- Implement best practices, techniques and equipment that promotes cost-efficiency.
- Ensure that all facilities are in compliance with applicable environmental, health and safety regulations.
- Ensure the work environment is safe, operational and conducive to quality work.
- Perform routine maintenance, document and make repairs as needed.
- Schedule routine inspections and emergency repairs with outside vendors
- Build strong relationships with outside vendors in order to develop a culture of accountability, transparency and expectations.
- Help build environments that promote productivity and well-being by engaging in space planning which will enhance employee satisfaction, collaboration and performance, ultimately contributing to organizational success.
- Perform minor electrical, plumbing and carpentry as needed.
- Operate snow removal equipment like plows, spreaders, and snow blowers to clear snow from walkways and parking lots. Complete pre-storm preparations, applying de-icing agents, and maintaining equipment during winter weather conditions; ensure that all winter weather hazards resulting in slips, trips or falls are eliminated. Required to work additional hours including evening, weekends and holidays if needed for snow removal.
- Maintain outdoor areas on a property, including mowing lawns, planting flowers and shrubs, trimming hedges, weeding, applying fertilizers, and perform seasonal cleanups,
- Serve as liaison with outside contractors when onsite; apprise VP Business Development of significant obstacles, potential delays and changes in schedule.
- Assist VP Business Development in the development of a long-term capital and maintenance plan.
Requirements
- High School/Technical Trade school diploma with a minimum of 5 - 7 years related experience
- Knowledge of construction trades including electrical, plumbing, HVAC, carpentry
- A valid driver’s license and state mandated levels of auto liability insurance required.
UCFS offers a comprehensive benefits package including:
- Flexible schedules
- Competitive salaries
- Generous paid time off including 3 weeks’ vacation, 4 floating holidays and 10 sick days each year
- Medical, dental and vision insurance
- 401(k) plan with 6% employer contribution
- Paid life and disability insurance
UCFS is committed to providing equal employment opportunities to all applicants and employees as protected by applicable federal and/or state law.
