What are the responsibilities and job description for the Human Resources Admin Assistant - Closes 4/16/2025 position at United Indian Health Services, Inc?
Human Resources Admin Assistant - Closes 4/16/2025
SUMMARY:
Under the direction of the Human Resources (HR) Manager, this position is responsible for the maintenance and integrity of human resources files for the organization. This position must provide a wide range of administrative support, including: possessing the ability to interact with staff (at all levels) and be able to work in a fast-paced and sometimes pressured environment, while remaining flexible, proactive, resourceful, and efficient. This position must maintain a high level of professionalism and confidentiality while keeping attention to detail. Provides administrative support to the Human Resources Section by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)
- Maintain Human Resources personnel, confidential and medical files.
- Assist in responding to Employee Development Department (EDD) Tribal First, Occupational Health, and other related agencies. Keeps HR Manager informed about all HR related correspondence.
- Respond to Employment Verifications following UIHS policies and procedures.
- Maintain confidentiality of all employee records and business according to UIHS policy.
- Assist in creating forms, templates and other HR-related documents.
- Create and maintain database and spreadsheets as appropriate.
- Prepare minutes, correspondence, reports, proposals, and various paperwork as directed within set deadlines.
- Sort, stamp, route, and file various HR documents.
- Assist in all areas of Human Resources, supporting team.
- Maintain a professional, organized and clean working environment by following organizational policies, guidelines and safety standards.
- Responsible for making identification badges for UIHS employees and Board of Directors.
- Perform backup coverage for administration receptionist with primary responsibility of answering the main telephone, taking accurate messages and routing to appropriate person or division.
- Adhere with compliance and accreditation standards and guidelines.
- Provides excellent customer service and directs inquiries to appropriate persons
- Attend staff meetings and other meetings as assigned by the HR Supervisor.
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/EXPERIENCE: Educational degrees must be from a US Department of Education accredited school.
- High School Diploma or GED and two or more years’ work experience in administrative capacity with demonstrated skills
- A general understanding of Human Resources and related functions is preferred
COMPUTER OPERATIONS
- Demonstrated use of database programs to include modification of structure and intermediate custom reporting, intermediate software packages such as word processing, spreadsheet, graphics, etc.
LANGUAGE SKILLS:
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
- Ability to write reports, business correspondence, and procedure manuals
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
MATHEMATICAL SKILLS:
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
REASONING ABILITY:
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
