Accounting Assistant - Tax

JOB DUTIES:

Multi-State Sales & Use Tax Administrative Support

Sales tax compliance:

• Maintain various state sales tax license compliance.
• Ensure valid sales tax exemption certificates are on file and timely obtained for exempt transactions.
• Review and update sales tax rates/treatment as assigned.
• Properly classify transactions as taxable and non-taxable.
• Reconcile sales tax accounts monthly to General Ledger, Lease Plus, and sales tax filings. Promptly notify the Accounting department of discrepancies.
• Timely and accurately file and remit sales tax to the various states/jurisdictions to maintain sales tax compliance.

Multi-State Property Tax Administrative Support

Property tax compliance:

• Prepare/review property tax filings for leased assets.
• Prepare property tax return mailing information (creating mailing labels, preparing mail book, preparing envelopes, etc.).
• Manage the physical property tax files scan and file hard copy documents (tax bills, notices, etc.).
• Properly classify assets as taxable and non-taxable.
• Process assessments and tax bills (including payment) timely and accurately.
• Prepare customer billing and estimate information for property taxes as needed.
• Bill property tax administrative fees to lease customers for tax return filing/preparation.
• Assist the Accounting department in reconciling property tax escrow account.
• Issue customer credits to the Operations department for overpayments on property tax, as needed.

Other Compliance Filings

• Complete business license renewals and maintain physical and digital Business License files.
• Research business license requirements as needed.
• Assist with governmental audits of property tax and/or sales/use tax filings.
• Complete special projects/tasks as assigned and other departmental/operational activities as needed.

General

• Ensure regular and prompt attendance.
• Perform other appropriate duties as may be assigned by Management.
• Travel as business needs may require, currently expected to be minimal.

Quality & Continuous Improvement

• Personally commit to quality in all aspects of work.
• Provide World Class Customer Service for internal and external customers.
• Participate in and promote the established Quality Improvement Process (QIP) for continuous improvement.
• Participate on teams to research, measure, and correct problems and to strive for process improvement.
• Communicate and exemplify the Companys Mission Statement, Vision Statement, Values, and Philosophy.
• Attend at least ten (10) credit hours of training each calendar year to continue development of work-related skills.

Full-Time Employee Benefit Options Include:

• Health, Dental, & Vision Insurance
• 401(k) Retirement Savings Plan with Company Match, including Roth option
• Flexible Spending Accounts and/or Health Savings Accounts, including potential for company contributions based on annual health risk assessments
• Life and Accidental Death & Dismemberment Insurance
• Short- and Long-Term Disability Insurance
• Supplemental Voluntary Insurance Policies with options for Critical Illness, Hospital Indemnity, and Accidents
• Paid Time Off for Vacation, Sick, and Holidays
• Employee Assistance Program

This does not necessarily list all responsibilities, duties, requirements, or efforts associated with the job. While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify as circumstances or business needs require.

Education:

• An Associates degree plus at least two years of equivalent relevant work experience is required..
• Bachelors degree is preferred.

Experience:

• 0-2 years of Tax or Accounting experience is preferred.

Other Knowledge, Skills, Abilities & Competencies:

• Must possess a strong working knowledge of Microsoft Office applications, with an emphasis on Excel.
• Be able to work effectively under pressure while meeting multiple deadlines.
• Must possess strong organizational skills and be detail oriented.
• Must maintain confidentiality.

This does not necessarily list all responsibilities, duties, requirements or efforts associated with the job. While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify the functions, duties and requirements of the job or to require that additional or different tasks be performed as circumstances or business needs require.