What are the responsibilities and job description for the Administrative Assistant, Thome PACE position at United Methodist Retirement Communities?
Hours | Schedule: Part Time | 24 hours per week |10:00am – 2:00pm
Location | Home Department: Thome PACE | Administrative
Join Our Team as a position Administrative Assistant!
What you’ll do:
The Administrative Assistant is responsible for front desk receptionist, handling phone calls, greeting visitors, signing in participants, and monitoring security cameras and call lights. Maintain and update participant records in the EMR, manage mail distribution, organize office supplies, and oversee conference room calendars. Assist with bulk mailings and clerical tasks to support smooth daily operations and team efficiency.
Reception & Front Desk Management:
- Answer and route calls efficiently, managing volume and recording messages accurately.
- Greet visitors, oversee sign-ins, and ensure participants do not leave unattended.
- Maintain security by monitoring alarms, cameras, and call lights.
- Update participant records in the EMR, including attendance and scheduling details.
- Manage mail and package deliveries, keeping the front desk area organized and HIPAA-compliant.
Administrative Support:
- Assist leadership with complex administrative tasks and sensitive projects.
- Maintain conference room organization, scheduling, and readiness.
- Coordinate meetings, travel, and office supply inventory.
- Support bulk mailings, record-keeping, and directory updates.
General Duties:
- Perform additional administrative tasks to enhance organizational efficiency.
What it takes:
- High school diploma or GED required.
- 1 years of experience working with frail or elderly populations.
- 2 – 4 years of clerical or secretarial experience.
- Strong multitasking, organizational, and teamwork skills.
- Self-motivated with keen attention to detail.
- Knowledge of HIPAA and PACE compliance standards.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Why Brio Living Services?
- Make an impact on the lives of older adults!
- Medical, Dental, & Vision Insurance for Full - Time Team members
- Retirement Savings Plan | Wellness Program & Reimbursement
- Generous Paid Time Off | 6 Paid Holidays | 2 Floating Holidays
- $500 Team Member Referral bonus program
- Growth Opportunities | Educational Scholarship Program | Tuition Reimbursement
The above is a summary of the position, it in no way states or implies that these are the only duties this position will be required to perform. If selected for the position you will receive a full job description.
ACCESIBILITY SUPPORT
Brio Living Services is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability, please contact us at loveyourcareer@mybrio.org
BRIO LIVING SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER
Brio Living Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or genetics in accordance with applicable federal, state and local laws.
Req#9612
