Administrative Assistant

About the Role:

The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office within the Tradeshow cleaning industry. This position is responsible for providing comprehensive administrative support to various departments, facilitating effective communication and organization. The successful candidate will manage billing services, maintain calendars, and coordinate travel arrangements, contributing to the overall efficiency of the team. By handling general clerical tasks and operating multi-line phone systems, the Administrative Assistant will help create a welcoming and productive environment. Ultimately, this role is vital in supporting our staff and enhancing the customer experience through effective administrative practices.

Minimum Qualifications:

• Proven experience in an administrative role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to sit for long periods of time
• Must be able to work independently or with a partner
• Capable of lifting, bending, stooping, pushing & pulling heavy loads
• Must be able to lift and/or carry thirty (30) to fifty (50) pounds

Preferred Qualifications:

• Experience in the tradeshow industry.
• Familiarity with billing software and office management systems.

Responsibilities:

• Manage billing services, ensuring accuracy and timely processing of invoices.
• Maintain and organize calendars for team members, scheduling meetings and appointments as needed.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Answer and direct calls on a multi-line phone system, providing excellent customer service to clients and visitors.
• Perform general clerical duties such as filing, data entry, and maintaining office supplies.

Skills:

The required skills are essential for the daily operations of the Administrative Assistant role. Proficiency in billing services ensures that financial transactions are handled accurately, which is critical for maintaining the company's financial health. General administrative skills, such as maintaining calendars and managing travel arrangements, allow for seamless coordination among team members. The ability to operate a multi-line phone system is vital for effective communication, ensuring that all inquiries are addressed promptly. Additionally, general office skills contribute to a well-organized workspace, enhancing productivity and creating a positive atmosphere for both staff and clients.

EEOC/ ADA Statements

United National Maintenance is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of United National Maintenance to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. United National Maintenance also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-425-1985.