Vice President Operations

Job Title:        Vice President of Operations

Reports to:     Chief Executive Officer

FLSA Status:  Exempt

Job Summary: The Vice President of Operations is a mission-focused, process-minded leader and manager performing in a high visibility role as a supervisory member of the Senior Leadership Team. The Vice President of Operations has multiple direct reports including staff engaged in membership, financial/budget functions, office and event center management, sponsorship efforts,. Reporting to the CEO, the Vice President of Operations will lead all financial operations, internal operations and administrative functions.

Duties & Responsibilities:

·     Contribute to the development of USGIF's strategic goals and objectives and work in partnership with the CEO to create and implement new processes and approaches to achieve success

·     Serve as the foundation’s lead for financial program development and execution; interface with USGIF Board of Directors’ Finance Committee to implement the CEO’s guidance on all financial matters

·     Identify opportunities for USGIF to leverage cross-program strengths to take advantage of new opportunities and/or address organizational challenges

·     Provide programmatic leadership and input for all strategic plan implementation processes with the CEO and staff

·     Serve as the internal leader of the organization; provide staff with a strong day-to-day leadership presence.

Critical Duties and Responsibilities:

Strategy, Vision, and Leadership

·     Advises the CEO, Board of Directors, and other key members of the Senior Leadership Team on financial planning, budgeting, cash flow, investment priorities, and policy matters

·     Contributes to the development of USGIF’s strategic goals and objectives as well as the overall management of the organization

·     Provides programmatic leadership and input for all strategic plan implementation processes with the CEO and Senior Leadership Team

·     Develops and implements a system for tracking and reporting on the progress of the strategic plan implementation

Team Development/Leadership

·     Oversees, directs, and organizes the work of the external CFO and bookkeeper

·     Leads the organization’s performance management process by setting clear guidelines and supporting supervisors in establishing, tracking, and achieving performance and development goals for their staff. Facilitates a structured annual performance appraisal process, ensuring alignment with organizational objectives and fostering continuous professional growth.

·     Ensures staff members receive timely and appropriate training and professional development

Operations

·     Prepares and submits an annual operational budget, manages effectively within this budget, and reports accurately on progress

·     Ensures the continued financial viability of USGIF’s operational units through sound fiscal management

·     Upgrades and implements an appropriate system of policies, internal controls, accounting standards, and procedures

·     Ensures that USGIF is adhering to the strategic plan, delivering status reports to the CEO and Board of Directors

·     Provides analytical support to USGIF’s internal management team including development of internal management reporting capabilities

·     In conjunction with USGIF’s professional employer organization (PEO) and internal staff, insures timely completion of all necessary HR paperwork for hiring, termination, counseling, promotions, bonuses, 401K, and employment changes

·     Manages the outsourced PEO and negotiates associated annual contract

·     Improves HR, administrative, and operational accounting services such as Form 990 reporting, payment processing, payroll, accounts payable, and purchasing

·     Manages the efficient and accurate day-to-day processing of accounts payable (AP) and accounts receivable (AR), invoicing, and bill payments, ensuring timely transactions and adherence to financial policies and best practices.

·     Manages relationships with partners/vendors

·     Oversees development of contracts, MOUs, Agreements in the best interest of the Foundation, aligning with the mission and goals of the engagement

·     Leads and manages direct reports performing functions related to facility operations, information technology.

Board of Directors

·     Supports the USGIF Board of Directors as required

·     Leads the preparation of quarterly board materials and or slide decks

Position Qualifications:

·     Bachelor’s degree required; Business or accounting preferred. MBA a strong plus

·     Other professional certifications (CPA, CAE, other) a plus

·     Minimum 10 years of experience and a track record in senior program management; association, nonprofit, or small business experience preferred

·     Experience in a senior management role, ideally with both external audit and in-house financial management experience; familiarity with nonprofit accounting preferred

·     Familiarity with human resources functions, including personnel, compensation, and recruiting

·     Excellence in organizational management with the ability to coach a senior-level staff to manage and develop high-performance teams as well as develop and implement program strategies

·     Analytic and decisive decision maker with the ability to prioritize and communicate to staff key objectives and tactics necessary to achieve organizational goals

·     Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives

·     Passion, humility, integrity, positive attitude, mission-driven, and self-directed

·     Passion for USGIF’s mission and interest in the GEOINT Community strongly desired

Working Conditions:

·     Occasional lifting of boxes of marketing materials (~25 lbs.)

·     Periodic attendance at local evening events

·     Up to 1-3 weeks of travel per year, nationally. Rare international travel