Events Coordinator

Events Coordinator

DEPARTMENT: Events

REPORTS TO: Director of Events

COMPENSATION: $21 - $23.65/hr

Summary

Conceptualizes, plans, coordinates, and delivers successful events that support and demonstrate SPACE FOUNDATION’s mission while meeting event deliverables. Primary duties are focused on developing long-term, detailed project plans, locating and securing event location, vendor relationship management, coordinating event participation, and driving relevant protocol and brand standards. Performs less complex work assignments.

Job Overview

Tasks

1. Manages all internal events and meetings with low visibility and low risk to brand impact.
2. Participates in planning, coordinating, and executing details and activities for assigned venue rentals and internal events.
3. Utilizes developing event planning experience to ensure assigned events and meetings meet objectives and deliver desired outcome and audience experience.
4. Participates in after-action reviews with the appropriate teams, attendees, and vendors to review event statistics, discuss areas of opportunity, and provide recommendations for improvements.
5. Collaborates with peers to resolve issues and identify issues for escalation.
6. Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
7. Review event bills for accuracy and approve payment.
8. Coordinate services for events, such as AV, accommodations and transportation, facilities, catering, signage, displays, special needs requirements, printing, event security, etc.
9. Maintain records of event aspects, including financial details.
10. Evaluate and select providers of services according to customer requirements.
11. Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
12. Other duties as assigned.

Minimum Education:

• Bachelor's Degree.
• 4 additional years of related experience beyond the minimum required may be substituted in lieu of a degree.

Required Minimum Experience:

• 2 years of relevant experience including event planning, project management or hospitality.
• Ability to multitask, prioritize competing priorities, and meet deadlines in a fast-paced environment.
• Detail-oriented with experience in reviewing materials and proposing recommendations while maintaining alignment to defined protocols and brand standards.

Knowledge/Skills/Attributes

• Preferred CMP
• Proficient in Microsoft Office applications and related systems (Excel, Outlook, Word, PowerPoint)
• Strong verbal and written communication skills
• Strong organizational skills, attention to detail and high degree of initiative
• Ability to meet deadlines and prioritize multiple tasks
• Ability to assess, explain and solve complex problems
• Ability to interact and partner with external vendors and internal partners
• Cvent or experience in other event planning technology

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

JOB STATUS:

1. FLSA Classification: This position is non-exempt according to guidelines of the Fair Labor Standards Act and, as such, an individual in this position is eligible to receive overtime pay.
2. Full- or Part-Time: This position is full-time in nature. An individual in this position will regularly work a schedule consisting of 40 hours per week.
3. Work Location: This position’s primary work site is the headquarters location in Colorado Springs, CO.
4. Regular Schedule: Usual business days are Monday through Friday, holidays excepted, and usual business hours are from 8:00 A.M. to 5:00 P.M. in the time zone in which the position is located.