Controller

Essential Duties and Responsibilities

The Controller overall responsibility is the smooth running of the College from a financial perspective. This means making sure there are strategies and controls in place to keep the college in good fiscal health, as well as making sure each employee involved in accounting performs to those standards. The Controller is also responsible for conducting internal control audits to be sure the business is in compliance with legal and ethical business practices.

Manage finance and accounting staff to ensure fiscal responsibility, accountability and compliance with government and private funding regulations. Provide effective support and effective integration with other College Departments.

·        Oversee the activities of the College’s accounting staff for the accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements and annual audits.

·        Oversee the disbursement activities ensuring the accurate and timely process of accounts payable, purchase orders, and cash on hand.

·        Communicate with co-workers, management, clients, and others in a courteous and professional manner.

·        Providing financial training to employees when needed.

·        Confirm with and abide by all regulations, policies, work procedures and instructions.

·        Reconciliation and direct preparation of financial statement accounts, business activity reports, financial position forecasts, annual budgets, or reports required by regulatory agencies.

·        Initiate, plan, implement, assist and follow-up on special projects to meet unexpected demands upon the College and its directors. Compile a variety of special reports.

·        Developing plans for the College’s financial growth by evaluating and managing financial risk.

·        Preparing the Collee’s financial reports and income statements.

·        The employee will be responsible for the accounting for cash for the various special grants and contracts.

·        The employee will request funds from the various funding agencies subject to the rules and guidelines of the funding agencies.

·        The employee will work with the CFO, other financial staff, and Support Service staff to ensure audit adjustments are made and ready for the annual audit process.

·        The employee will attend department and committee meetings. The employee will be responsible for monitoring contracts/grants and accountability due to changes in the OMB Super Circulars and A-133 (single audit).

·        The employee is responsible for Bank Reconciliations.

·        The employee must maintain grant folders and maintain budget worksheets showing budgets, expenditures, and requests for reimbursements.

·        The employee will Prepare journal vouchers as needed to ensure costs are posted properly.

·        The employee will need to be able to make decisions based on the policy and procedures of UTTC.

·        Perform all other duties as assigned within the finance department, may include a minimum of 8 hours for Special Events

Supervisory Responsibilities

·        Contracts & Grants Coordinators

·        Accounts Payable Administrators

·        Accounts Receivable administrators

WORKING CONDITIONS

Working Conditions

·        Normal working hours are from 8:00 am until 5:00 pm.

·        Monday through Friday, which may include weekends and/or holidays.

·        A one-hour unpaid lunch break.

·        Additional hours will be required as needed to complete projects, reporting deadlines, or changes in workload.

·        Occasional travel may be required.

Physical Demands PHYSICAL DEMANDS

·        Must be able to go up and down stairs.

·        Must be able to lift 10-20 pounds.

·        Must be able to sit for long periods of time.

EDUCATION AND OR WORK EXPERIENCE REQUIREMENTS

Education and or work experience requirements

·        Bachelor’s degree, preferably in a business-related field, is required, or equivalent college credit hours.

·        At least three years’ experience in higher education business and fund accounting knowledge or related field

Knowledge and Skills

·        Knowledge of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

·        Knowledge of office procedures.

·        Strong communication skills, including spelling, grammar, and punctuation.

·        Ability to work under pressure.

·        Knowledge of Jenzabar preferred.

·        Knowledge of Microsoft Office programs. 

Additional Information: 

United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.

A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.

Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.

Application and required documents can be completed and submitted online at https://uttc.edu/careers/ , via email to jckillsplenty@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.

Upon selection, the applicant is responsible for obtaining and completing a Transcript Request Form from the last institution attended. The applicant will submit the completed form to the Human Resources Department. The Human Resources Department will cover any fees required to obtain official transcripts.