What are the responsibilities and job description for the Corporate Receptionist/Administrative Assistant position at United Vein & Vascular Centers?
Overview
United Vein & Vascular Centers is a life-changing healthcare innovator that is rapidly expanding access to state-of-the-art, minimally invasive vein and vascular care as we grow our footprint across the country. The unparalleled outcomes we achieve are made possible by dynamic team members like YOU working alongside our exceptional team of skilled physicians and passionate staff. Join us on our journey to transform lives as we raise the bar for patient service and outcomes! Explore exciting career opportunities with United Vein & Vascular Centers and unlock your potential!
We offer a supportive culture that is driven by deep commitment to the success of our patients and our teams. We invest in YOU and are dedicated to creating individualized opportunities for career advancement. In addition, we invest in our employees by offering:
- Competitive compensation package
- Outstanding work life balance
- Health, vision, and dental benefits
- 401K plan match
- Life insurance (100% company paid)
- PTO and paid holidays
- We invest substantial energy and resources in building a highly-engaged culture where your voice is heard, you are connected to a community of professionals who share your values, and you can thrive.
Responsibilities
The Corporate Receptionist/Administrative Assistant is responsible for managing the front desk area at the corporate office and supporting administrative tasks and projects for various teams as they arise.
- Greet all visitors in a warm and friendly manner, check them in, and notify the person with whom they are meeting.
- Issue and track badge access for visitors.
- Oversee incoming and outgoing package/mail and food deliveries.
- Receive, review, and distribute daily mail/packages.
- Order, restock, and refill breakrooms, conference rooms, and general office supplies as needed throughout the day.
- Support shared services teams including Supply, HR, Scheduling, Patient Engagement, and Facilities.
- Keep breakrooms and conference rooms tidy and clean. This includes servicing and preparing the coffee machines, stocking the executive refrigerator, cleaning the breakroom refrigerators, restocking all supplies in all the home office break rooms (3 total).
- Assist all departments with projects/administrative tasks as needed.
- Support Executive Leadership team with special tasks or projects.
- Assist with special events, employee events, and other activities that may occur throughout the year.
- Demonstrate and promote a work culture committed to UVVC’s Core Values: understanding, nurturing, ingenuity, trust, excellence, and diversity.
- Demonstrate behaviors that are consistent with UVVC’s Standards of Conduct as outlined in our Employee Handbook.
- Maintain the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization.
- Perform other related duties as assigned.
Qualifications
- HS Diploma or GED required.
- Must possess a warm, friendly, and courteous demeanor.
- Must be polished and professional at all times.
- Ability to work an 8:00am-5:00pm schedule, Monday-Friday in the office.
- Intermediate competency level using Microsoft Office Suite, including Outlook, Word, and Excel.
- Able to embrace and adapt to new system technologies to support the business.
- Detail oriented and ability to maintain a high level of confidentiality.
- Able to multi-task in an, at times, fast-paced environment.
- Possess strong written and verbal communication skills.
- Highly dependable; able to meet reliable attendance and punctuality standards for the role.
