Bookkeeper

                   PURPOSE           

Handl         Handling basic aspects of Accounts Payable (A/P) and Accounts Receivable (A/R) transactions, basic repetitive journal entries as well as supporting accounting department. 

REQUIREMENTS 

• Two (2) years education in Accounting or Five (5) years Bookkeeping experience in A/R and A/P. 
• Experience with QuickBooks (QB) and Microsoft Excel. 
• Strong organization and communication skills 
• Preferred Not-for-profit experience.
   

ESSENTIAL JOB FUNCTIONS 

• Accounts Payable Process 
• Process approx. 200 invoices per week 
• Verify approval on all invoices and check requests. 
• Coding invoices to proper expense accounts 
• Charge correct cost center (CLASS-Grant) 
• Update and maintain vendor data base in QB, (for payments & 1099s) 
• Generate daily open invoice report from QB for determination by the controller of generating checks. 
• Generate checks; ensure correct bank account is used. 
• Attach support to check and obtain two signatures on check. 
• Review signed checks and mail out with appropriate back up. 
• Reconcile vendor statements. 
• Generate daily bank balance list for Controller to review for negative balances. 
• Maintain A/P files (hard copy). 
• Follow up with vendor to resolve discrepancies, if needed. 
• Projects, if needed. 
• Accounts Receivable Process 
• Maintain and update customer/client rent accounts. 
• Record customer/client deposits. 
• Record all other deposits (except Grant deposits). 
• Handle In/Out reports for clients on QB. 
• Communicate with Director of Housing for client questions. 
• Maintain Deposit and A/R files. 
• Generate monthly customer/client rent statement report for Director of Housing. 
• Prepare Shelter “monthly billing”. 
• Deliver completed monthly billing to DSS. 
• Projects, if needed. 
• Record Transfers into QB. 
• Preparation of certain bank recs. 
• Record bi – weekly payroll JEs. 
• Update monthly Bond interest file. 
• Assist in annual audit (pulling support). 
• Maintain Audit Box that contain copies: new grants, vouchers, deposits. 
• Update Audit Box excel file. 
• Support Controller’s monthly or quarterly preparation of vouchers by copying appropriate paperwork. 
• Maintain security by following internal accounting controls. 
• Prioritize and multi-task in a fast-paced environment. 
• Complete assignments to meet deadlines with focus to accuracy. 
• Backup for mail pick up from Post Office Box. 
• Special projects or requests, as assigned
  

ADDITIONAL JOB FUNCTIONS 

• Workers are representatives of United Veterans Beacon House and are, therefore, expected to conduct themselves in a way that reflects accountability to the agency, the community, and the client system.  
• Does not abuse sick time or personal days.  
• Consistently reports to work on time and is ready to begin work at the start of the shift. 
• Always provides proper notification when late or absent. 
• Demonstrates the ability to recognize priorities in the organization of workflow.   
• Able to perform duties independently, with minimal need of direct supervision. 
• Maintains the confidentiality of clients, shelter/programs, agency and or United Veterans Beacon House. 
• Reports to work well-groomed and in compliance with dress code.   
• Demonstrates the ability to interact in a positive and helpful manner clients, visitors, contract staff, volunteers, and co-workers. 
• Reflects commitment to building a supportive work environment and maintains a positive attitude at the workplace and towards job. 
• Projects a good image in dealing with the public clients.