What are the responsibilities and job description for the Accounts Payable Coordinator position at United Wheels Inc.?
Overview of the Company
United Wheels Inc. (“UWI”) is an international, privately held business, with affiliated companies and operations in Asia, the Americas and around the world. UWI is a world leader in the design, manufacture and international distribution of bicycles, e-bikes, and rideable toys, manufacturing more than 6 million bicycles and e-Bikes each year. In additional to cycling, UWI is at the forefront of materials science though Allite Inc. and its affiliated companies, which utilizes its proprietary magnesium alloys across numerous industries (e.g., sporting goods, robotics, electronics, aerospace, etc.).
UWI owns and operates several bicycle-related subsidiaries. These subsidiaries include:
United Wheels Inc. (“UWI”) is an international, privately held business, with affiliated companies and operations in Asia, the Americas and around the world. UWI is a world leader in the design, manufacture and international distribution of bicycles, e-bikes, and rideable toys, manufacturing more than 6 million bicycles and e-Bikes each year. In additional to cycling, UWI is at the forefront of materials science though Allite Inc. and its affiliated companies, which utilizes its proprietary magnesium alloys across numerous industries (e.g., sporting goods, robotics, electronics, aerospace, etc.).
UWI owns and operates several bicycle-related subsidiaries. These subsidiaries include:
- Huffy Corp. (https://www.huffybikes.com/), the iconic bicycling company based in Dayton, Ohio, with more than 125 years of bicycling history.
- Buzz Bicycles (https//.buzzbicycles.com)
- Batch Outdoors Inc. (https://www.batchbicycles.com/)
- Niner Brands International Inc. (https://ninerbikes.com/)
- VAAST Bicycles, (a division of Allite Inc.) (https://www.vaastbikes.com/)
SUMMARY
The AP Coordinator is accountable for timely and accurate processing of Vendor Bills and reporting of all general ledger related items. Accurate business records and sound bookkeeping procedures will be maintained all while strengthening existing inter-departmental relationships.
The AP Coordinator will assist the AP Lead in processing of transactions related to the Accounts Payable function. Timeliness, accuracy and attention to detail of all processes are required. The primary responsibility is the Cash Requirements cycle, including processing vendor bills, disbursements, and sales tax functions. This responsibility is technical and process management in nature and will include high volume. Therefore, required skills include thoroughness, data entry, general math, effective time management and a positive mental attitude. Other responsibilities will be administrative in nature. Strong computer skills, including Excel, are also required.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Records Vendor bills, charges expenses to accounts and cost centers, and maintains historical records by scanning and uploading vendor documents
- Pays vendors by scheduling and preparing checks and online payments
- Reconciles processed work by verifying entries and comparing system reports to balances
- Research purchase order, contract, invoice, or payment discrepancies and documentation
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Forecasts cash requirements
- Reports sales taxes by calculating requirements on paid invoices
- Protects organization's value by keeping information confidential
- Updates job knowledge by participating in educational opportunities
- Accomplishes accounting and organization mission by completing related results as needed
- Assists in special and administrative projects as necessary
Supervisory Responsibilities
This job has no supervisory responsibilities.
Education and/or Experience
Two to four years of experience in accounts payable or general accounting environment.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
Mathematical Skills
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills
J.D. Edwards Accounting software and Microsoft Office and Excel.
Certificates, Licenses, Registrations
None Required
To protect yourself and others, please be aware of the following:
1. Official Communication Channels: United Wheels only conducts hiring through official channels, such as our company website, LinkedIn, and approved recruitment platforms. Any communication outside these channels should be regarded as suspicious. We use "@unitedwheels.com" email addresses; any other email address handle is an indicator of bad actor activity.
2. No Financial Requests: United Wheels will never ask for payments, bank details, or any financial commitments during the hiring process. If you or anyone you know receives such a request, please disregard it and report it immediately.
3. Reporting Suspicious Activity: If you come across any suspicious job postings, emails, or messages regarding potential United Wheels hiring practices, please notify the HR department immediately.
