Office Assistant

Unity Re, Inc. is a managing general underwriter specializing in stoploss insurance. Our beautiful, oceanfront office is a casual environment filled with hard work, positivity and teamwork. Our company is growing, and we are looking for a full-time Office Assistant to help support our daily operations! This position can be hybrid, requiring 3 days per week in our Gloucester office, with the remainder of the hours having the option of being remote. We believe in a healthy work-life balance and require self-motivated team members who can take the initiative and be proactive within their roles.

In the role of Office Assistant, you will be essential in supporting daily operations and helping our office run smoothly. The right candidate will have extensive Microsoft Office experience, and the ability to manage a variety of administrative and operational tasks. This role also requires some light accounting and bookkeeping tasks.

Core Responsibilities:

• Oversee and coordinate office operations, ensuring seamless in-person and remote workflows(ex. Manage incoming/outgoing mail, order supplies, maintaining office equipment, light cleaning, organizing and supporting staff as required)
• Coordinating Office Events and Activities by acting as primary liaison between office staff and visitors, making reservations, booking venues and arranging catering to ensure events run well from start to finish
• Managing calendars, scheduling appointments, meetings and travel and accommodation arrangements for the President of the company
• Assist in planning and organizing internal events or meetings
• Assist executives with credit card receipts and documentation
• Perform data entry using QuickBooks Online
• Excel reporting
• Banking deposits
• Exhibits polite and professional communication via phone, email and mail
• Support other staff members with administrative tasks
• Perform other related duties and responsibilities as required

Qualifications:

• 2 years of administrative experience, ideally in a startup setting
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational, problem-solving, and time management skills
• Excellent written and verbal communication
• Professional, adaptable, and team-oriented attitude
• Comfortable working independently and handling confidential information

Nice-to-Have Skills:

• Proficiency in QuickBooks Online
• Familiarity with accounting reporting

Competencies:

• Detail-oriented with a methodical approach to tasks
• Dependable and self-motivated
• Able to prioritize and multitask efficiently
• Follows through on commitments
• Maintains confidentiality
• Ensures work responsibilities are covered when absent

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Language:

• English (Required)

Ability to Commute:

• Gloucester, MA 01930 (Required)

Work Location: Hybrid remote in Gloucester, MA 01930

Salary : $25 - $28