What are the responsibilities and job description for the Executive Assistant position at Unity Works Talent?

About the job Executive Assistant

Unity Works Talent is seeking an experienced Executive Assistant to support the leadership team of our client in Louisville, KY . This role requires a highly organized, proactive professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for handling administrative tasks, coordinating schedules, and ensuring seamless day-to-day operations for senior executives.

Key ResponsibilitiesAdministrative & Executive Support :

Manage executive calendars, schedule meetings, and coordinate appointments.
Prepare correspondence, reports, presentations, and other confidential documents.
Act as a gatekeeper , screening emails and calls while prioritizing urgent matters.
Handle travel arrangements, including flights, accommodations, and itineraries.
Process expense reports, invoices, and financial documentation.

Office & Meeting Coordination :

Organize and facilitate leadership meetings, including agenda preparation and note-taking.

Ensure meeting materials are prepared in advance and follow up on action items.

Liaise with internal and external stakeholders on behalf of executives.

Project & Task Management :

Assist in planning and executing special projects, ensuring deadlines are met.

Conduct research and compile data to support business decisions.

Maintain and update records, files, and databases with high attention to detail.

Confidentiality & Professionalism :

Handle sensitive information with discretion and integrity.

Maintain a professional and welcoming demeanor when interacting with clients, vendors, and staff.

Support HR functions such as onboarding coordination and employee communications as needed.

Qualifications & Skills :

3 years of experience as an Executive Assistant, Administrative Assistant, or similar role.

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.

Exceptional organizational and time management skills with the ability to multitask.

Excellent written and verbal communication skills.

Ability to work independently, exercise sound judgment, and anticipate executive needs.

Experience handling confidential information with professionalism and discretion.

Why Join Our Client?

Competitive salary and benefits package.

Opportunity to work closely with high-level executives and gain valuable business insights.

A dynamic, professional environment where your contributions make a direct impact.

If you are a detail-oriented, proactive Executive Assistant looking for a rewarding opportunity in Louisville, KY , we encourage you to apply today!

Job Type : Full-time

Pay : $49,000.00 - $50,000.00 per year

Benefits :

Dental insurance

Health insurance

Paid time off

Vision insurance

Schedule :

8 hour shift

Day shift

Ability to Commute :

Louisville, KY 40206 (Required)

Salary : $49,000 - $50,000

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