What are the responsibilities and job description for the Executive Assistant position at Park Community Credit Union?
Role: By emphasizing ONE Park, ONE Mission, One Team, the Executive Assistant provides high-level administrative support to the Credit Union Management Team, Board of Directors, and Supervisory Committee. This role involves preparing agendas, recording minutes, and managing logistics for meetings. The Executive Assistant maintains and updates content in systems like OnBoard, prepares monthly Board books, and ensures timely and accurate reports. Additionally, this position coordinates travel arrangements, manages confidential communications, and supports various administrative tasks to enhance organizational efficiency and professionalism.
Essential Functions & Responsibilities:
- Arrange and attend Board and Committee meetings, as well as other management meetings as directed, coordinating, and scheduling meetings, preparing agendas, providing supporting documentation, and recording minutes. Organize and attend in person and virtual meetings; record and disburse minutes noting items for follow-up; perform report tracking, maintain administrative files, send mail/email correspondence, request information and assist with other communications as needed or assigned. Coordinate and make travel and lodging arrangements, as needed.
- Manage, maintain, and update website content designed for use by Board and senior management, currently in “OnBoard” system. This includes preparation of monthly Board book. E 15% Provide confidential administrative support to members of management and staff.
- Prepare or assist in the preparation of assigned reports.
- Perform other duties as assigned.
Performance Measurements:
1. To be an ambassador of Park's culture supporting the credit union's mission to build thriving communities together ensuring words and actions align with the Park VIBE that defines our Core Values: • Vibrant Connections • Inclusive Excellence • Bold Compassion • Endless Empowerment
2. To provide timely, accurate, professional and confidential administrative support.
3. To keep manager informed regarding key operating issues affecting the department.
4. To maintain a professional work environment, promote teamwork, build respect among coworkers and present a businesslike appearance. 5. To follow all security policies and procedures and report discrepancies or suspicious activity to manager immediately.
Knowledge and Skills:
Experience Five years to eight years of similar or related experience.
Education (1) A bachelor's degree, or (2) achievement of formal certifications recognized in the industry as equivalent to a bachelor's degree Interpersonal Skills Work involves extensive personal contact with others and is of a personal or sensitive nature. Motivating, influencing, and/or training others is key at this level. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.
Other Skills Excellent organizational and editing skills; proficient with spreadsheets and virtual meetings.
Physical Requirements
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the essential duties of this position, the employee is regularly exposed to a general office environment and interaction with customers.
PHYSICAL DEMANDS The physical demands described here are representative of those required to successfully perform the essential functions of this position, but do not necessarily constitute an exhaustive list of all essential functions. To the extent required by any applicable law, reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential functions where this can be done without posing a direct threat to self or others. While performing the essential duties of this position, the employee frequently must sit, stand, and walk short distances. The employee frequently uses hands and fingers to count currency and handle, manipulate, and feel objects, documents, and office tools and equipment. Reads, writes, listens, speaks, and uses personal computers, copiers, telephones, and other office equipment and software throughout the work day. The employee is occasionally required to stoop, bend, squat, and reach overhead with hands and arms. Occasionally pushing and pulling of office furniture and other objects. The employee may occasionally lift and/or move up to 15 pounds and on occasion lift and/or move up to 25 pounds.
PARK COMMUNITY CREDIT UNION IS AN EQUAL OPPORTUNITY EMPLOYER/VETERANS/DISABLED
