AP Manager

Description

Universal Background provides industry leading people insights to safety sensitive organizations in a simplified experience through our best-in-class background screening, drug testing, occupational health, and verification services. We are proudly ranked as an industry leader in quality and service delivery. To support the company’s continued growth, we are seeking an Accounts Payable Manager to join our growing team.

Summary: This position is responsible for managing an Accounts Payable Team, overseeing all AP functions including financial, administrative, and clerical services for the company. This role will perform banking functions and produce internal reports.

Key Responsibilities

• Review and post all relevant journal entries for Accounts Payable (AP) and General Ledger (GL).
• Participate in process improvement initiatives, including various schedule automation projects.
• Pay invoices by verifying transaction details, scheduling disbursements, and obtaining payment authorizations.
• Develop weekly payment runs in line with budgeted cash disbursements.
• Meet internal Key Performance Indicators (KPIs) related to AP aging.
• Maintain accounting ledgers by posting account transactions.
• Verify accounts by reconciling statements and transactions.
• Resolve account discrepancies through investigation, stop payments, or adjustments as necessary.
• Ensure financial security by adhering to internal accounting controls.
• Prepare all weekly, monthly, and annual reports.
• Serve as the primary resource for a team of Accounts Payable Clerks.
• Manage AP personnel and oversee the accuracy and timeliness of all outputs.
• Provide coaching and motivation to Accounting Clerks to ensure performance goals are met.
• Organize and prepare work by gathering and sorting documents and related information.
• Safeguard financial information by performing regular database backups.
• Maintain financial historical records by appropriately filing accounting documents.
• Develop processes to enhance team productivity and quality.
• Perform other duties as assigned.
  
  

Position Requirements

Required Qualifications

• Strong understanding of U.S. GAAP (Generally Accepted Accounting Principles)
• Excellent verbal and written communication skills
• Strong problem-solving and analytical abilities
• Exceptional organizational and interpersonal skills
• Ability to multi-task and thrive in a deadline-driven environment
• Excellent customer service skills, both internally and externally
• Ability to work independently and collaboratively within a team
• Proactive problem-solving abilities, with minimal direction
• Critical thinking skills
• High school diploma or equivalent
  
  

Preferred Qualifications

• Bachelor’s degree in Accounting, Business Administration, or Finance
• Experience with Oracle NetSuite preferred
• Experience with an automated AP system such as Tipalti, AvidXchange or Stampli
• Proven ability to motivate and lead a team, fostering a positive, high-performance culture
• Ability to approach challenges from multiple perspectives, offering creative solutions
  
  

Special Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be proficient in the English language, both written and verbal.
• Ability to lift 15 pounds.
  
  

Selected candidates will be required to pass a comprehensive background check and drug screening. Universal Background is unable to sponsor or take over sponsorship of employment Visa. Universal Background is committed to creating a diverse work environment and we are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.