Executive Assistant

Are you ready to go uP?

• We are named in Top Workplaces NYC for 2024
• We are one of the winners of USPAACC’s Fast 100 Asian American Business awards
• We are recognized as one of the Top 5000 in Inc. Magazine’s Fastest Growing Private Companies
• We were a finalist for Best ISO of the Year by ETA in 2024
• We were awarded as a Growth Accelerator on the CO-100, an exclusive list that the U.S. Chamber of Commerce recognizes as America's top 100 small and medium sized businesses

Why Should You Join Universal Processing?

• You want to work at a minority owned Fintech company that empowers small to medium-sized businesses
• You are passionate to serve and support our local community and their growth
• You get on-the-job training to get you familiar with the industry and the role
• You get medical, vision, and dental coverage, along with PTO, 401k, and commuter benefits
• We offer periodic performance review for potential salary increase
• You may receive H1B sponsorship for your great performance and commitment

Compensation: This is an exempt position, with an annual salary between $72K - $76K.

Purpose of the Position: The Executive Assistant supports our executive team at uP, and coordinates administrative duties in our NY HQ office, while ensuring that the office operates efficiently and smoothly.

Responsibilities:

• Greet and help visitors including business partners, candidates, clients, vendors, etc. and receive and sort incoming mail and deliveries.
• Providing onsite daily administrative support for executives, including maintaining complex and detailed calendars, scheduling meetings and conference calls, coordinating room reservations, and catering arrangements as necessary
• Coordinate meeting and travel for executives, including domestic travel planning and coordination
• Work independently to fulfill and anticipate scheduling and workflow needs for the supported executives
• Prepare correspondence; memorandum; reports; presentations or other assigned documentation
• Provide team support in arranging, coordinating and facilitating company-wide events
• Arrange services for office upkeep: AC, pest control, furniture cleaning, small office repairs/maintenance, water plants
• Manage office and pantry supplies inventory and place orders as necessary
• Actively provide administrative support in uPHealth activities and company-wide employee engagement events
• Supporting the creation of written communications and campaigns, including business updates, employee recognition, and others.
• Manage company expenses for events or supplies restock
• Any other assigned tasks as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Communication, or a related field
• 1-3 years of work experience as an Executive Assistant with proven administrative or office management experience required
• Direct experience providing one-on-one support to an Executive.
• Exceptional attention to detail, confidentiality, communication and interpersonal skills
• Strong organizational and time management skills, and ability to prioritize
• Strong problem-solving skills and analytical abilities
• Quick learner, proactive and self-starter
• Advanced proficiency with Google Suite (Docs, Sheets, etc.)
• Proficiency in Canva is appreciated but not required

About uP:

Since 2003, Universal Processing has dedicated itself to growing the unique needs of small and medium-sized businesses by putting people before profits. Differentiated from the major credit card processing providers, UP’s consultants and support team speak the languages its clients speak, and the business focuses on ingenious customer service, care, support, and reasonable pricing. Today, the Company successfully serves 22,000 clients across the nation. Within 10 years of business, the Company emerged as one of the fastest-growing payments processing companies in the U.S. Nominated as the best ISO of 2024 by ETA and awarded as a Growth Accelerator in CO-100, the Company is soon to become the second AAPI owned payment processor company in US history. In February 2024, Universal Processing changed its branding to Let’s Go uP, to commemorate its legacy and evolution.

At Let’s Go uP, we are an equal employment opportunity employer.

To learn more about us, please visit us at: https://letsgoup.com.

Let's Go uP Together!