On-site Event Production Manager

About Us:

Universal Rinks is an industry leader in seasonal rink activations and immersive public experiences. We specialize in bringing creative skating environments to life — from traditional holiday ice rinks to offbeat roller installations and pop-up experiences that transform unexpected spaces into unforgettable destinations. Our events blend innovative design, high-quality execution, and the ‘It’s a Vibe’ energy our clients love.

Position Summary:

We are seeking a Seasonal Project Manager who thrives at creative production and operational precision. In this dynamic role, you will lead the full lifecycle of our seasonal rink and activation projects — from creative planning and production to on-site installation and client follow-up.

You will be responsible for coordinating all moving parts: internal design and fabrication teams, vendor partners, installation crews, and client stakeholders. A successful candidate will combine strong project management and organizational skills with the ability to think creatively and communicate clearly.

This is a client-facing, hands-on, and detail-driven role ideal for someone who loves creating exceptional experiences and thrives in fast-paced environments. This position is available immediately and runs through August 2025, with strong potential to extend through the holiday season and develop into a permanent leadership opportunity.

Key Responsibilities:

• Creative Production Oversight:

Collaborate with creative teams to develop and bring to life unique rink and experiential activation concepts, including seasonal themes, branded environments, and interactive elements.

• Project Management:

Create and maintain project timelines, task lists, and budgets. Track all deliverables and ensure deadlines are met across multiple projects.

• Client Communication & Coordination:

Serve as the main point of contact for clients during all phases of the project. Guide them through planning, approvals, and execution while ensuring expectations are exceeded.

• Event Logistics & Site Management:

Coordinate with vendors, logistics providers, and internal crew to schedule deliveries, setup, and teardown. Oversee installation teams and ensure everything meets spec on-site.

• Team Leadership:

Supervise event crew, production assistants, and contractors. Delegate effectively and foster a collaborative, solutions-oriented work environment.

• Quality Assurance & Safety:

Ensure every event meets Universal Rinks’ high standards for safety, creativity, and customer experience.

• Reporting & Debrief:

Provide post-event recaps, feedback, and documentation for continuous improvement and client reporting.

Skills & Experience We’re Looking For:

• 2 years in event production, creative operations, or project management (preferably in experiential, seasonal, or live events)
• Highly organized with the ability to manage overlapping timelines, multiple vendors, and changing needs
• Excellent verbal and written communication skills, especially with clients and partners
• Experience with event design or creative execution is a strong plus
• Able to travel, work flexible schedules, and lead on-site teams through tight deadlines and outdoor environments
• Proficiency in Google Workspace, online project management tools, and basic familiarity with production documentation
• Strong problem-solving skills and the ability to think creatively on the fly
• Able to lift and assist with physical installations, as needed
• Driver’s license required, and experience navigating commercial box trucks.

Compensation & Growth Opportunity:

• Base monthly income.
• Commission and incentives based on project performance and client satisfaction
• Potential to continue through December 2025 with long-term leadership opportunities available based on performance and company growth

Job Types: Full-time, Part-time, Contract, Temporary

Pay: $3,000.00 - $4,000.00 per month

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• 8 hour shift
• Weekends as needed

Ability to Commute:

• Peoria, AZ 85345 (Preferred)

Ability to Relocate:

• Peoria, AZ 85345: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Peoria, AZ 85345

Salary : $3,000 - $4,000