Assistant Athletic Director for Resource Management

Job Description

• Assist the Senior Associate AD, Internal Operations with the preparation of the Intercollegiate Athletics annual budget, including revenue, workforce, and GIA projections.

• Assist the Senior Associate AD, Internal Operations with the annual resource management process including support of the campus wide budget system UPLAN and the Annual Resource Planning Process.

• Assist in the planning, accounting, tracking, evaluation and administration of student athlete GIA, APR and any other awards provided by intercollegiate athletics. .

• Assist the Senior Associate AD, Internal Operations with monitoring and updating the DOA entity hierarchy structure to support full utilization of campus financial reporting, business systems and tools.

• Support the annual NCAA Financial audit including creation of necessary schedules, documentation, and reconciliations.

• Assist with maintaining financial records ensuring compliance with Generally Accepted Accounting Principles (GAAP), university policies and procedures and NCAA Requirements to meet audit requirements.

• Assist with updates and coordination of distribution of monthly budget reports for all sports and administrative units.

• Develop annual/quarterly/monthly/weekly financial management reports to monitor major revenue streams and support the effective use of resources as well as assist the Senior Associate AD, Internal Operations with preparation of monthly budget presentations.

• Assist with the accounting duties for various sports and interdepartmental Athletics units, including but not limited to procurement/travel card reconciliation, personal employee reimbursements, and journal entries.

• Assist the Senior Associate AD, Internal Operations with coordination of major procurements and bid processes, including creation of bid specifications, project management and implementation.

• Track and monitor all Division of Athletics contracts to ensure timely renewal.

• Track and monitor all capital project expenditures to ensure required funding is available.

• Coordinate the annual internal control and risk assessment process .

• Develop and support implementation of fiscal and business policies and procedures to ensure operational efficiency and compliance with federal, state, university, and NCAA requirements.