What are the responsibilities and job description for the Administrative Support Associate position at University Center for Academic Excellence at UNC Charlotte?
Position Information
General Information
Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001494 NC Salary Grade Equivalency GN06 Classification Title Admin Support Associate - Advanced Working Title Administrative Support Associate Salary Range $35,212 - $44,015 Anticipate Hiring Range $35,212 - $44,015 FLSA Status Non Exempt Division Academic Affairs Department College of Business (Col) Work Unit College of Business Work Schedule
8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position
Serving as the face of the departments, the Department Coordinator for ECON & FINN acts as a liaison between College-level staff, administration, and department faculty, fulfilling the needs of Department Chairs, faculty, students, vendors, business connections, guest and visiting faculty, and College personnel.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school or an equivalent combination of education and experience.
University Preferred Qualifications
Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience, or an equivalent combination of training/experience.
Essential Job Duties
The Department Coordinator serves as the primary point of contact for the Belk College’s Economics and Finance departments and effectively manages their demands and workflows.
Duties Include, But Are Not Limited To
The Department Coordinator must communicate effectively with various audiences, including students, parents, faculty, and staff across campus. This person must be adaptable to periodic changes in workload.
Departmental Preferred Experience, Skills, Training/Education
Required fields are indicated with an asterisk (*).
Required Documents
General Information
Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001494 NC Salary Grade Equivalency GN06 Classification Title Admin Support Associate - Advanced Working Title Administrative Support Associate Salary Range $35,212 - $44,015 Anticipate Hiring Range $35,212 - $44,015 FLSA Status Non Exempt Division Academic Affairs Department College of Business (Col) Work Unit College of Business Work Schedule
8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position
Serving as the face of the departments, the Department Coordinator for ECON & FINN acts as a liaison between College-level staff, administration, and department faculty, fulfilling the needs of Department Chairs, faculty, students, vendors, business connections, guest and visiting faculty, and College personnel.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school or an equivalent combination of education and experience.
University Preferred Qualifications
Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience, or an equivalent combination of training/experience.
Essential Job Duties
The Department Coordinator serves as the primary point of contact for the Belk College’s Economics and Finance departments and effectively manages their demands and workflows.
Duties Include, But Are Not Limited To
- Event planning and support for departmental meetings and events
- Exam proctoring, Scantron processing, and other course-related and faculty support
- Department budget monitoring
- Assisting faculty with Digital Measures and departmental website updates
- Purchasing (49erMart, P-card), supply management, P-card reconciliation, and reimbursements for faculty, visiting scholars, search candidates, guest speakers, and student organizations
- Travel processing/expense report preparation
- Key requests (ARCHIBUS) and room reservations
- Supports data-entry needs for Departmental course schedule building
- Support of the faculty recruitment process (NinerTalent system; specific duties include updating position descriptions and job postings, coordination of external advertising, applicant tracking, interview scheduling and travel reservations, and preparation of the hiring proposal) in collaboration with the department chair, search committee, and College Finance & Personnel Team
The Department Coordinator must communicate effectively with various audiences, including students, parents, faculty, and staff across campus. This person must be adaptable to periodic changes in workload.
Departmental Preferred Experience, Skills, Training/Education
- Bachelor’s degree;
- Prior experience working in an administrative or office management role;
- Prior experience working in higher education;
- Experience with event planning/support;
- Prior customer service experience; and
- Ability to manage multiple projects simultaneously
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- Do not write ‘see resume’ on your application when completing the job duties section.
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
- Where did you learn about this posting? (Open Ended Question)
- * Do you have professional experience monitoring and reconciling office or department budgets? If yes, please explain your experience. (Open Ended Question)
- * Do you have professional project management and/or event planning experience? If yes, please explain your experience. (Open Ended Question)
- * Do you have professional experience using Banner? If yes, please explain your experience. (Open Ended Question)
- * Please describe your customer service skills and your understanding of "customer service." (Open Ended Question)
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Contact Information for References
Salary : $35,212 - $44,015
