What are the responsibilities and job description for the Donor Relations Specialist position at University Center for Academic Excellence at UNC Charlotte?
Position Information
General Information
Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 004279 NC Salary Grade Equivalency GN11 Classification Title University Program Specialist - Journey Working Title Donor Relations Specialist Salary Range $52,721 - $72,491 Anticipate Hiring Range $52,721 - $60,000 FLSA Status Non Exempt Division University Advancement Department University Advance Operations (Adm) Work Unit Donor Relations Work Schedule
8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required in conjunction with planned special events.
Primary Purpose of Position
The Donor Relations Specialist plans and coordinates day-to-day activities in the Office of Donor Relations to support the University’s fundraising staff. The position’s primary functions will be to receipt and acknowledge all University gifts and assist in overseeing the management of donor outreach and retention programs and initiatives. The position will also help maintain the Donor Relations budget and assist the Senior Director. The position will work collaboratively across departments to support the development of funds, assist with the creation and execution of reporting, and help to coordinate named spaces across campus. This role will require a high level of comfort in writing and editing and detail associated with reviewing constituent data.
Minimum Education/Experience
Required Minimum Qualifications:
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications
Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.
Essential Job Duties
Please submit a professional writing sample that aligns with the position description, such as a scholarship impact piece, a donor impact piece, or a donor retention/outreach publication.
Required fields are indicated with an asterisk (*).
Required Documents
General Information
Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 004279 NC Salary Grade Equivalency GN11 Classification Title University Program Specialist - Journey Working Title Donor Relations Specialist Salary Range $52,721 - $72,491 Anticipate Hiring Range $52,721 - $60,000 FLSA Status Non Exempt Division University Advancement Department University Advance Operations (Adm) Work Unit Donor Relations Work Schedule
8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required in conjunction with planned special events.
Primary Purpose of Position
The Donor Relations Specialist plans and coordinates day-to-day activities in the Office of Donor Relations to support the University’s fundraising staff. The position’s primary functions will be to receipt and acknowledge all University gifts and assist in overseeing the management of donor outreach and retention programs and initiatives. The position will also help maintain the Donor Relations budget and assist the Senior Director. The position will work collaboratively across departments to support the development of funds, assist with the creation and execution of reporting, and help to coordinate named spaces across campus. This role will require a high level of comfort in writing and editing and detail associated with reviewing constituent data.
Minimum Education/Experience
Required Minimum Qualifications:
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications
Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.
Essential Job Duties
- Receipts and acknowledges all University gifts.
- Coordinates and organizes the day-to-day operations of Donor Relations serving as the primary contact for the office, maintaining the Donor Relations budget, and supporting the Senior Director.
- Creates and manages donor retention programs.
- Pulls, reviews, and edits a variety of lists and reports.
- Executes a variety of tasks around acknowledgement letters, reporting, and retention initiatives.
- Supports the development of donor created funds.
- Drafts and edits a variety of materials including acknowledgement letters, reports, communications, and donor recognition.
- Manages and maintains the Donor Relations fund files and the Donor Relations process manual.
- Coordinates a variety of donor relations mailings.
- Works independently and assesses a variety of situations that may not have standard resolutions.
- Bachelor’s Degree with three or more years of professional experience in Donor Relations, Advancement Operations, or Development.
- Prior work experience in higher education or non-profits.
- Experience with managing a departmental budget.
- Superior organization skills and attention to detail.
- Ability to independently coordinate, manage, and complete assignments in a timely manner.
- The ideal candidate will enjoy working in an office environment, possess strong writing and editing skills, and will be comfortable spending the majority of their time in highly detailed work.
- Candidates should like structure to their days and also be adaptable to the demands of a dynamic environment, all while maintaining a positive attitude.
Please submit a professional writing sample that aligns with the position description, such as a scholarship impact piece, a donor impact piece, or a donor retention/outreach publication.
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- Do not write ‘see resume’ on your application when completing the job duties section.
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
- Where did you learn about this posting? (Open Ended Question)
- * Do you have three or more years of professional experience in Donor Relations, Advancement Operations, or Development? Please ensure that your experience is listed in your application experience as well as your resume.
- Yes
- No
- * Do you have a bachelor's degree?
- Yes
- No
- * Do you have professional experience drafting and writing gift receipts and acknowledgement letters? If so, please explain your experience. (Open Ended Question)
- * Please explain your experience with managing a departmental budget. (Open Ended Question)
- Please describe your experience designing and drafting donor-focused communications (e.g., outreach pieces, endowment reports, or scholarship impact updates). Include examples of the types of materials you’ve created, the audiences you’ve targeted, and the tools or platforms you've used. (Open Ended Question)
- How do you ensure donor outreach materials are both compelling and aligned with institutional messaging and branding guidelines? Share a specific example where your work contributed to donor engagement or stewardship goals. (Open Ended Question)
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Contact Information for References
- Writing Sample
Salary : $52,721 - $72,491
