Surgical Scheduler/Clinical Secretary

The Surgical Scheduler/Clinical Secretary will manage the surgical schedules of several physicians, assist with administrative activities including prior authorization for surgeries and coordinating the practice utilization of surgical block time.

Responsibilities:

• Manage the booking of surgeries for physicians in our divisions of general obstetrics and gynecology, urogynecology, family planning, and reproductive endocrinology and infertility
• Establish, organize, and maintain patient medical records and file medical records appropriately
• Navigate electronic medical records
• Coordinate with staff at the hospitals and surgical centers where surgeries occur
• Understand the rules for management of block time
• Coordinate with physicians and facilities to schedule OBGYN surgical procedures
• Obtain insurance authorizations, verify benefits, and ensure all necessary financial documentation is complete
• Assist with completion of disability, paid family leave, and other patient documentation
• Coordinate referrals for care

Requirements:

• High school diploma or equivalent (Associate's or Bachelor's degree preferred)
• 13 years experience in surgical scheduling, clinical support, or administrative roles in an OBGYN or women’s health setting
• Strong organizational and communication skills with a keen eye for detail

Benefits:

• Health/Dental/Vision Insurance
• HRA and FSA
• Vacation, Sick Days, and Paid Holidays
• Basic Life/Accidental Death & Dismemberment, Long Term Disability, and NYS Short Term Disability
• Optional 403(b) Retirement Account, Disability and Life Insurance