What are the responsibilities and job description for the AP Specialist position at University Hospitals?
A Brief Overview
Position is responsible for processing invoices via KTM, SSI and PO in a timely manner. Working closely with the Sr. Rep over supplier accounts and working with end users on SSI issues and invoice formats.
What You Will Do
Processes purchase order supplier invoices through KTM in a timely manner and meets targeted quotas.
Reviews and approves Non-PO invoices (SSI) according to policy and procedure and meets targeted quotas.
Reviews and resolves Markview systems working folder on a timely basis.
Coordinate the resolution of SSI invoice issues with end users via numerous communications methods, emails, phone calls, etc
Coordinate the resolution of sending PO invoice issues to Sr. Rep / Buyers
Instruct and answer questions on the submission process according to policy & procedure
Resolves Markview backlog queues as assigned by Corporate Accounts Payables Manager, opens mail, and scans supplier invoices into Kofax systems.
Completes monthly processing of selected uploads
Answers and effectively resolves internal and external phone calls in a timely manner.
Performs various projects, special assignments and report generation as requested by Financial Services Management.
Assumes additional responsibilities and performs special projects as directed
Additional Responsibilities
Performs other duties as assigned.
Complies with all policies and standards.
For specific duties and responsibilities, refer to documentation provided by the department during orientation.
Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
Qualifications :
Education Qualifications
High School Equivalent / GED (Required)
Associate's Degree (Preferred)
Experience Qualifications
Accounts Payable experience (Required)
Prior experience working in a fast paced, large work environment (Preferred)
Oracle experience (Preferred)
Intermediate to advanced Word, Excel, and Outlook experience (Preferred)
Skills and Abilities
Must be able to organize, prioritize, and multitask (Required proficiency)
Detail oriented and organized, with good analytical and problem solving ability. (Required proficiency)
Notable client service and communication skills. (Required proficiency)
Ability to make sound decisions, function independently and as a team player. (Required proficiency)
Effective written and verbal communication skills. (Required proficiency)
Ability to meet department deadlines on assignments and special projects. (Required proficiency)
Ability to schedule, coordinate and complete multiple assignments. (Required proficiency)
Demonstrated ability to use PCs, Microsoft Office suite, and general office equipment (i.e., printers, copy machine, FAX machine, etc.). (Required proficiency)
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