What are the responsibilities and job description for the Payroll-Tax Specialist position at University Hospitals?
A Brief Overview
Under supervision of the Payroll Manager, provides analysis of all payroll taxes and W2 wages for approximately 33,000 employees in a $5 billion organization. Analyzes every pay run (Bi-Weekly / Semi-Monthly) to determine taxable wage and tax withholding variances and make corrections. Maintains a solid business relationship with ADP for the organizations payroll tax filings. Participates in system testing, troubleshooting and problem resolution as it relates to taxes.
What You Will Do
Ensure compliance with all federal, state and local tax laws and regulations in the payroll system.
Partner with ADP to ensure accurate and timely payroll tax reporting and compliance with federal, state and local regulations within the US.
Resolves and / or notifies Manager of any tax issues during the payroll processes.
Maintain an in-depth knowledge of the company payroll and employment related policies.
Prepares per pay, quarter and year end reconciliation spreadsheets to validate the payroll totals to the KBace reports and resolves any differences.
Responsible for managing current tax accounts and making updates or closing accounts when locations are closed or moved.
Assists employees with questions and / or problems regarding their pay related to tax issues
Runs and reconciles tax reports every payroll and compares to ADP tax invoice summaries and forwards to Treasury for funding.
Maintain state unemployment rates and ensure rates are updated timely.
Maintain strict confidentiality of sensitive information.
Generates reports for Kronos, costing, and payroll reporting when researching pay discrepancies.
Provides analytical and project management support for the Payroll Manager.
Investigate, resolve and respond to tax authority notices and correspondence in a timely manner.
Additional Responsibilities
Performs other duties as assigned.
Complies with all policies and standards.
For specific duties and responsibilities, refer to documentation provided by the department during orientation.
Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
Qualifications : Education
High School Equivalent / GED (Required)
Bachelor's Degree In Business Administration, Accounting or Finance (Preferred)
Work Experience
5 years Experience administering the complete payroll process which includes generating, analyzing, and reconciling payroll and tax reports, and scheduling and transmitting vendor interfaces, (Required)
Experience with multiple FEIN's, Multiple States and Multiple Localities. (Required)
2 years Working knowledge of Kronos and Oracle HR / payroll systems and interface experience (Preferred)
Extensive experience preparing W2s, W-2cs, and tax analyses (Required)
Demonstrated experience making payroll adjustments to update incorrect taxable wage balances (Required)
Experience with time and attendance timekeeping system(s) (Required)
Kronos experience (Preferred)
Oracle or HR / PR system experience (Required)
Knowledge, Skills, & Abilities
Thorough knowledge of advanced principles and practices of payroll accounting and financial record keeping (Required proficiency)
Detail-oriented and organized, with good analytical and problem solving ability. (Required proficiency)
Must have strong written and verbal communication skills. (Required proficiency)
Notable client service, communication, presentation and relationship building skills (Required proficiency)
Ability to function independently and as a team player in a fast-paced environment (Required proficiency)
Strong work ethic . (Required proficiency)
Demonstrated ability to use PCs, Microsoft Office suite, and general office equipment (i.e. printers, copy machine, FAX machine, etc.) . (Required proficiency)
Advanced knowledge of Excel and Word (Required proficiency)
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