What are the responsibilities and job description for the Supplier Administration Specialist position at University of Arkansas, Fayetteville?
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Closing Date : 03 / 10 / 2025
Type of Position : Procurement
Workstudy Position : Job Type :
Regular
Work Shift :
Sponsorship Available :
Institution Name :
University of Arkansas, Fayetteville
Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
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Department :
Asst Vice Chancellor-Treasurer Cash Mgmt & Compliance
Department's Website :
Summary of Job Duties :
The Supplier Administration Specialist is responsible for the review / approval of new suppliers and evaluating revisions to existing suppliers in the relevant system. This includes reviewing, analyzing and processing supplier documents, financial forms and third-party applications, and government verifications. This position requires a high level of communication and customer service skills with suppliers and internal departments to ensure accurate information is received and processed accordingly. This position will also research and prepare reports; prepares, processes, examines, and verifies supplier documents; performs general office duties as requested and assigned.
Regular, reliable, and non-disruptive attendance is an essential job function of this job, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications :
Minimum Qualifications :
The formal education equivalent of a high school diploma
Four years of bookkeeping, basic accounting, billing, or a related field
Preferred Qualifications :
At least two years of experience in Microsoft Office (Word, Excel, PowerPoint demonstrated skills sets) and Adobe
At least two years of experience in a Higher Education office environment
Knowledge, Skills & Abilities :
Knowledge of working with high impact, sensitive data
Knowledge of applicable laws and regulations of assigned section
Knowledge of computers and software application programs
Knowledge of customer service techniques
Ability to record fiscal data and manipulate data to generate complex reports and documents
Ability to conduct research and perform basic quantitative quality assurance reviews
Ability to communicate both orally and in writing
Ability to maintain a high level of attention to detail
Ability to prioritize and and organize large numbers of requests, tickets and emails daily
Additional Information :
Salary Information :
A minimum of $51,021 - commensurate with education and experience
Required Documents to Apply :
Cover Letter / Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents :
Proof of Veteran Status
Recruitment Contact Information :
Julia Menke, , Sr. HR Partner
Crystal Ellis, HR Recruiter,
Special Instructions to Applicants :
Pre-employment Screening Requirements :
Criminal Background Check, Sex Offender Registry
The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and / or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity :
N / A
Frequent Physical Activity :
N / A
Occasional Physical Activity :
N / A
Benefits Eligible :
Salary : $51,021
