Administrative Coordinator

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Closing Date: 04/04/2025 Type of Position: Professional Staff - Fiscal Affairs Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu. Department: COM | Peds Allergy Office Department's Website: Summary of Job Duties: The Administrative Coordinator serves as administrative support for the Department of Pediatrics, Division of Allergy and Immunology. Primary responsibilities include working with calendar management, travel and purchasing in the section, and research support. This position will report to the section Office Manager. The position is located on the Arkansas Children’s Hospital Campus in Little Rock, Arkansas. Qualifications: Bachelor’s degree in business or related field plus two (2) years of administrative or grant support experience or Associate degree plus four (4) years of administrative or grant support experience or High School diploma/GED plus six (6) years of administrative or grant support experience required. Additional Information: Responsibilities: Assists with all financial and contract/regulatory aspects of grants and clinical trials management. Duties will include coordination with ACRI pre-award/post-award staff and budget creation, submission, and management for intramural and extramural research grants and contract and clinical trials related to the A/I Division. Assists with allocating effort on grants according to budget. Submits travel expenses, purchase requests, and reimbursement for expenses on grants/contracts. Monitors and manages clinical trial budgets including investigator/coordinator salary allocations and research expenses in Workday. Assists with the management of time/effort of research staff. Work with ACRI leadership and A/I staff to manage clinical trial budgets and contracts. As requested, complete and send continuation grant forms for all grants and sub-awards. Primary responsibilities include providing administrative assistance and overseeing office operations to support specified A/I faculty members for calendar management, travel/reimbursement, promotion and tenure submissions, annual certifications and dues payments, licensing, hospital credentials, other recurring reports/certification, and liaison for networking with other institutions and national organizations engaged by faculty. Assists with faculty annual reports, credentialing, and annual training. Maintains up-to-date curriculum vitae and biosketches for specified faculty. Back up to the Executive administrative leadership, assist with special projects from A/I Faculty and leadership, and other duties as assigned. Assists with grant routing, submissions, and annual progress reports, EndNotes and Reference Manager Databases, and PubMed searches for designated faculty members. Submits and (when needed) revises division on-call schedule in a web-based system (i.e. Amnion). Provides backup for A/I division phones and completes documentation of phone calls in Epic or other methods per division policy. Provides backup for scheduling, sets up technical needs, and attends monthly office meetings. Performs other duties as assigned. Salary Information: Commensurate with education and experience Required Documents to Apply: Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Please contact askrecruitment@uams.edu for any recruiting related questions. All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. Constant Physical Activity: Sitting, Standing, Talking Frequent Physical Activity: Sitting, Standing, Talking Occasional Physical Activity: Sitting, Standing Benefits Eligible: Yes At the University of Arkansas for Medical Sciences (UAMS), we are looking for health care and non-health care professionals who believe in excellence as a way of life. If you think you have the skills and commitment to succeed at the highest level, consider a career at UAMS, the state’s only academic health sciences center. Combining diverse talents and expertise, our employees work together to provide advanced patient care. We currently have a wide variety of positions available, from patient care to support staff- we may have the perfect position for you. UAMS is Arkansas’ only comprehensive academic health sciences center. We educate and train the vast majority of the state’s physicians and prepare doctors, scientists, nurses, pharmacists and health professionals through innovation, compassion, teamwork and patient- and family-centered care so they can impact the world. UAMS rewards its nurses! Statewide opportunities are available in direct patient care, education, and research settings. We offer Bonus Programs, Hotel Lodging, New Graduate RN Residency and support for Clinical Ladder, National Certification, Shared Governance, and Recognition Programs to name a few. Go to nurses.uams.edu for more details. The University of Arkansas for Medical Sciences (UAMS) is committed to providing a safe and secure environment for students, faculty, staff, visitors, and prospective employees. The below report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act (HEOA). The report will provide you with information on campus safety and security including information on various policies and procedures for reporting crime, safety and security prevention and protection programs, victim assistance services, fire safety, and other materials to assist you in maintaining your safety and security. www.uams.edu/police.

Salary : $50,000