Administrative Assistant II, ADAPT

Job Posting

JR100020 Administrative Assistant II, ADAPT (Open)

Department

UBalt CAPE Grants and Projects, PM

Position Type

Regular

Open Date

01-17-2025

Close Date

$46,736-$61,906

Job Description

This Administrative Assistant II position is full-time position within the Center for Public Safety Innovation's ADAPT unit (A Division for Advancing Prevention & Treatment). Through Washington/Baltimore HIDTA, ADAPT serves as the national training and technical assistance resource for prevention programming in High Intensity Drug Trafficking Areas (HIDTAs) across the nation. This position will provide key administrative support to the ADAPT Director, Assistant Director, and unit. Key duties fall into several categories (further described below): finance and purchasing, operations, and general administrative assistance.

ADAPT is located in Reston, VA, and the applicant will report to this location. A hybrid work schedule is available.

Responsibilities

• Support operations including maintaining office policies and procedures, coordinating meetings and assisting with event management, coordinating travel; new employee onboarding; and serving as a liaison with IT.
• Provide general administrative support including developing and/or editing presentations and reports, updating website content, and preparing/disseminating communications such as quarterly newsletters and social media content.
• Support learning activities, including coordination of training dates/locations, processing of training and continuing education data, and maintaining training records. This position also serves as the Learning Management System administrator and oversees development of eLearning courses.
• Manage financial activities, including purchases and contracts, accounting, and securing requests for quotes from vendors.
• Liaise with executive and senior administrative assistants as well as finance/purchasing office staff and Office of Sponsored Programs to facilitate various operational requests.
  
  

Required Education: High School Diploma or GED

Required Experience: Three years working in an administrative and/or learning support role. Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Required Knowledge, Skills And Abilities

• Excellent organizational skills and attention to detail
• Demonstrated ability to work independently, meet deadlines, and work under pressure to reach time-sensitive goals
• Demonstrated ability to handle multiple tasks or projects simultaneously
• Proficiency in all applications relating to Microsoft Office suite (e.g. Excel, PowerPoint, Word)
• Ability to work effectively within a team
• Excellent verbal and written communication skills
• Basic math and accounting skills
• Discretion and ability to handle sensitive and/or confidential information
• Professional demeanor and presentation; self-starter with good interpersonal skills
  
  

Due to nature of this position applicant must be able to pass HIDTA Background Check.

Reporting location is Reston, VA HIDTA Offices.

We offer a competitive benefits package, including health, life, prescription, and dental plans, tuition remission benefits, paid leave (14 days of annual, 15 days of sick, 3 days personal, and 14-15 holidays), and a pension plan with employer contributions. The role is eligible for overtime. You can see more details on our benefits here.

Additional Job Information

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.