Administrative Assistant (News & Media Relations)
Job Summary
The News & Media Relations (N&MR) Administrative Assistant provides professional-level administrative support to the News team and its director, under minimal supervision. The N&MR Admin Assistant provides support with the publication of news articles and press releases for the media and the UC Davis Health website.
The NM&R Admin Assistant is the primary telephone contact for media and other callers. The NM&R Admin Assistant must exercise and demonstrate a high level of sensitivity and confidentiality, using sound judgement and discretion in representing the department. This position requires excellent communication skills and experience, including the ability to use interpersonal, verbal and written skills in order to deal effectively and patiently with people from diverse backgrounds and cultures.
Responsibilities include but are not limited to :
- Act as the primary telephone contact for media and other callers
- Support the news team in posting news stories using a web content management system (TeamSite) for internal and external audiences
- Monitor and update designated intranet and internet pages, focusing on daily content updates and ensuring dated posts are removed automatically or manually
- Work with department staff to review and edit pages
- Maintain and update the events sections of The Insider website daily
- News Content and Distribution
- Office Administration and General Support
- Serve as a member of the department-wide administrative team
- Participate in assigned cross-training activities to provide back-up support for the work functions of other administrative team members
- Support other department and unit-wide administrative projects as directed
- Manage calendars and schedule meetings for the News Director and weekly News huddle meetings
- Schedule virtual meetings using Zoom, WebEx, MS Teams, and other online platforms
Apply By Date : January 8th, 2025 at 11 : 59 PM
Minimum Qualifications : For full consideration, applicants are encouraged to upload their license, certification, and educational degree / diploma if required for the position
High school diploma OR equivalent experienceDemonstrated proficiency with all MS Office applications, including MS Word, PowerPoint, and ExcelExperience using databases and web content management systemsExperience providing administrative support in a professional office environmentAbility to support department staff in person and using web-based virtual communication platformsExperience writing clear and concise communications, with accurate spelling, grammar, and punctuationExcellent editing and copy-editing skills to produce clear, error-free communicationThorough knowledge of the English language and its proper usage in both oral and written communications aimed at a variety of goals and intended for diverse audiencesExcellent oral communication skillsAbility to interact effectively, courteously, and cooperatively with tact and diplomacy with a wide range of individuals, including faculty / physicians and staff; business professionals; news reporters; patients; consumers and vendorsAbility to establish and maintain positive working relationships throughout the University, health system, and communityStrong project management skills, including the ability to plan, establish objectives, procedures, and standards, implement and evaluate outcomes / successExcellent organizational skills and time management skills to coordinate the many details of multiple projects simultaneously; prioritize work independently; manage and meet multiple deadlines, work quickly and with minimal supervision, showing independent judgment, accuracy, and initiativeAbility to anticipate problems and recommend and / or implement changes and solutionsResearch skills to quickly and accurately gather information on a wide variety of topics and issues, using multiple online and other resourcesAbility to work well independently, as well as part of a collaborative team to accomplish multiple, high-priority tasks; be highly resourcefulAbility to react with flexibility and patience to maintain efficiency and accuracy under pressure created by heavy workload, shifting priorities, and multiple requestsMust be able to meet tight deadlinesExceptional customer-service skills including problem-solving, cooperative language, empathy, flexibility, and ability to work with clients and staff within the department for quick and effective responses and problem resolution as they ariseAbility and willingness to support institutional customer service requirementsExperience adhering to compliance requirements, controls, policies and proceduresAbility to interpret and apply UC Davis and UC Davis Medical Center policies and proceduresAbility to closely follow HIPAA and other privacy regulations, copyrights, public information, and related requirementsAbility to learn new computer software and new tasks quickly, remain flexible, and adapt to constantly changing priorities or assignmentsAbility to maintain and understand the need for professionalism at all timesWillingness to learn and adhere to the UC Davis Principles of CommunityPreferred Qualifications :
Experience with UC Davis HealthKnowledge of content management systems such as TeamsiteKnowledge of health care or news operationsKey Responsibilities :
65% - News Content and Distribution20% - Office Administration and General Support15% - News Team Administrative SupportDepartment Overview :
The Department of Public Affairs and Marketing plans, manages, and implements strategic communications (such as news services, public relations, marketing, and internal and external communications) for UC Davis Health. Communications are aimed at a wide range of key constituencies such as the news media; UC administration; UC Davis faculty, staff, and students; government / regulatory leaders; external physicians; business leaders; patients and health care consumers; and the general public.
POSITION INFORMATION :
Salary or Pay Range : $28.49 - $40.83; Budgeted salary not to exceed $31.92Salary Frequency : HourlySalary Grade : 108UC Job Title : BLANK AST 3Number of Positions : 1Appointment Type : CareerPercentage of Time : 100% Full-timeShift Hours : Monday - Friday, 8 : 00 am - 5 : 00 pm (08 hours)Location : Broadway Building, Sacramento, CAUnion Representation : CX-Clerical / AdminBenefits Eligible : YesHybrid / Remote / Onsite : This position is hybrid. It will be a variable mix of On-site (50 to 70 % of the time) and remote work (30 to 50 % of the time)THIS IS NOT AN H-1B VISA OPPORTUNITYBenefits :
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial, and career goals.
High-quality and low-cost medical plans to choose from to fit your family's needsUC pays for Dental and Vision insurance premiums for you and your familyExtensive leave benefits including Pregnancy and Parental Leave, Family & Medical LeavePaid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementPaid Time Off / Vacation / Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementContinuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementAccess to free professional development courses and learning opportunities for personal and professional growthWorkLife and Wellness programs and resourcesOn-site Employee Assistance Program including access to free mental health servicesSupplemental insurance offered including additional life, short / long term disability, pet insurance, and legal coveragePublic Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified rolesRetirement benefit options for eligible roles including Pension and other Retirement Saving Plans.Physical Demands :
Standing - Occasional Up to 3 HoursWalking - Occasional Up to 3 HoursSitting - Continuous 6 to 8 HoursLifting / Carrying 0-25 Lbs - Occasional Up to 3 HoursKeyboard use / repetitive motion - Continuous 6 to 8 HoursMental Demands :
Sustained attention and concentration - Frequent 3 to 6 HoursComplex problem solving / reasoning - Occasional Up to 3 HoursAbility to organize & prioritize - Frequent 3 to 6 HoursCommunication skills - Frequent 3 to 6 HoursNumerical skills - Occasional Up to 3 HoursConstant Interaction - Frequent 3 to 6 HoursCustomer / Patient Contact - Frequent 3 to 6 HoursMultiple Concurrent Tasks - Frequent 3 to 6 HoursWork Environment :
This position requires extensive use of computers and office equipment, communicating in person and by telephone, and working in a fast-paced environmentThe Employee must always present a professional appearanceMust be able to work onsite in Sacramento, CA as required (50-70% of the time)Special Requirements :
This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon the successful completion of background check(s), including but not limited to criminal record history background check(s)This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures, and training requirementsDiversity, Equity, Inclusion and Belonging :
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.
To apply, visit
The University of California is an Equal Opportunity / Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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Salary : $28 - $41
