Temporary Employment Services (TES) Clerical Pool

Temporary Employment Services (TES) Employees perform a variety of general clerical and administrative support functions for multiple departments during the course of employment. Temporary Assignments may involve activities such as creating documents and spreadsheets using MS Office and other similar tools, calendar management using Outlook, scheduling meetings both in person and virtual, event planning, making travel arrangements, processing expense reports, processing payroll transactions, human resources support, and other related clerical duties such as reception, answering phones, filing, scanning and managing correspondence.

Department Description:

Temporary Employment Services provides temporary employees to various departments throughout UC Davis Campus in Davis and UC Davis Health Campus in Sacramento, at the request of the departments. Employees can elect to be considered for assignments on either or both campuses. The available assignments can be full-time, part-time and short-term or long-term in duration.

Position Information:

Physical Demands:

May be Required to:

* Work on computer, keyboard, mouse and screen for extended periods of time.

* Operate multi-line telephone.

* Sit, stand or walk for extended periods of time.

* Maneuver items weighing up to 25 lbs.

Work Environment:

* Temporary Employment Services assigns jobs throughout UC Davis Campus and UC Davis Health encompassing a wide-variety of work environments.

* Employees are expected to remain flexible when accepting temporary assignments.

* Positions require a background check and may require a pre-placement medical exam.
Must complete mandatory training within 15 days from start date of first assignment. In addition, those assigned at UCDHS must complete the HIPAA Privacy and Security Training prior to placement.

* May be required to work occasional overtime, evenings, and/or weekends.

* A valid CA Driver's License may be required.

* UC Davis is a smoke and tobacco free campus. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Qualifications:

* Experience providing administrative, clerical and/or executive level support.

* Experience utilizing standard business software applications such as Microsoft Office Adobe, Google Docs, Smart Sheets, etc.

* Experience scheduling meetings utilizing Zoom, MS Teams, Google Meets and other virtual meeting software.

* Experience managing a busy Outlook Calendar

* Experience creating a variety of documents such as correspondence, spreadsheets, reports, and presentations.

* Experience managing projects and multiple tasks to meet deadlines and to maintain a consistently high level of productivity and efficiency.

* Experience delivering customer service to a diverse clientele.

* Interpersonal, verbal and written skills to interact and communicate effectively with a wide of variety of people.

PREFERRED:

* Experience with travel arrangements and event planning

* Experience utilizing automated payroll, personnel, financial, purchasing and travel information systems.

* Knowledge of the following systems is helpful: UC Path, Cognos, TAM, AggieTravel AggieService, KFS, Kuali, Lawson and/or BANNER

* Experience working in a medical office environment.

Special Requirements
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. Each background check is reviewed on an individual basis.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.