Academic Personnel Specialist (ACAD PERSONNEL ANL 2)

Under supervision of the Chief Administrative Officer, Department Chairs, and Program Directors, responsible for managing academic and staff personnel administration for the Hart Interdisciplinary Programs Cluster.

Direct and oversee personnel actions pertaining to academic and staff personnel including FMLA and Accommodations process. Oversee the unit’s academic personnel functions, including policy interpretation and academic actions involving recruitment, research appointments, advancement, retention, change in status, and faculty MOUs.

In consultation with the CAO, direct the employment, classification, and compensation programs for staff and student personnel. Work directly with the CAO, Department Chairs, and Program Directors to determine eligibility of academic titles for merits, promotions and appraisals.

Oversee the preparation of forms and entry into the automated Payroll/Personnel system (PPS), MyInfo Vault (MIV), Aggie Job Link, Smartsite, and PeopleAdmin system. Act as back-up to the CAO on all matters regarding HR and Finance.

Apply By Date: April 1, 2025 at 11:59 pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience performing the full range of academic and staff personnel functions including policy interpretation in a higher education setting; merit and promotion; recruitment, selection and retention; classification and compensation administration; and employee and labor relations.
• Experience in analytical, budgetary, fiscal record keeping and accounting principles and practices to analyze, consult, and develop goals and plans for resolution and implementation.
• Experience utilizing standard business software applications such as Microsoft Word, Excel, Access, and electronic Accounting Systems to create complex word documents, spreadsheets with formulas and presentation tools.
• Experience managing projects and multiple tasks including planning and coordinating assignments, adapting to changing priorities, meeting deadlines and maintaining a high level of productivity and efficiency.
• Knowledge of and experience applying complex policy documents, labor agreements, governmental employment requirements and regulations (e.g. Worker’s Comp, ADA, FMLA, Affirmative Action) and related material.
• Problem-solving skills to resolve complex budgetary and academic payroll and personnel issues.
• Communication and interpersonal skills to effectively interact with a diverse group of faculty, staff, students and others.

Preferred Qualifications

• Experience with UCD academic and staff personnel policies and procedures and bargaining agreements.
• Experience preparing UCD merit and promotion dossiers.
• Knowledge of and experience analyzing and interpreting UC policies and procedures relating to staff personnel, graduate and undergraduate students, Academic Senate, Academic Federation, Unit 18 personnel.

Key Responsibilities

• 60% - Academic Personnel Management
• 25% - Staff Personnel Management
• 10% - Financial Administration and Planning
• 5% - CAO Back-Up

Department Overview

The Hart Interdisciplinary Programs Cluster is within the College of Letters and Science on the UC Davis campus. The cluster provides administrative support for the following departments and programs: African American and African Studies, American Studies, Asian American Studies, Chicana/o Studies, Native American Studies, and Women and Gender Studies.

The cluster also provides support to the Gorman Museum, the Cultural Studies Graduate Group and various research clusters.

POSITION INFORMATION

• Salary or Pay Range: $29.69 - $ 52.20/hour
• Salary Frequency: Bi-Weekly
• Salary Grade: 20
• UC Job Title: ACAD PERSONNEL ANL 2
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work flexible schedule and occasional overtime including evenings and weekends to meet operational needs.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks