Administrative Supervisor 1

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Job ID

76809

Location

Sacramento

Full / Part Time

Full Time

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Job Summary

The Division of Cardiovascular Medicine is one of 13 divisions in the Department of Internal Medicine. The Division is comprised of 41-clinical / research faculty, 17 non-faculty academics, 7 contract MSP physicians, 20 clinical fellows, 16 volunteers and / or emeritus faculty, 7 administrative office staff, 3 NPs, 3 CRC, and 3 research personnel. This position has administrative responsibility for the day-to-day activities of the academic offices, and research units and oversight of clinical activity in multiple inpatient and outpatient locations. This position serves as backup to the Division Administrator, in their absence, and is a member of the Division's administrative leadership team, and as such, is expected to participate in strategic planning, public relations, and other projects undertaken to grow the Division. #CA-SB

Apply By Date 3 / 16 / 2025 by 11 : 59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and / or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum of two (2) years of progressive administrative experience, including calendaring, meeting coordination, and events planning.
• Experience in human resources and / or faculty recruitment, including search preparation and support, interview scheduling, hiring processes, and onboarding.
• Supervisory experience, or completion of the supervisory certificate.
• Minimum of one (1) year of in-depth experience using Lightning Bolt, both as a user and as an administrator.
• Minimum of one (1) year experience using MyInfoVault or a similar system for academic appointments and other actions.
• Ability to apply knowledge of human resource principles and practices and to interpret, understand, and apply University human resource policies and procedures, including but not limited to UCD P&P Manual, Academic Personnel Manual, Personnel Policy for Staff Members, collective bargaining contracts, Worker's Compensation, Family Medical Leave Act, University policies relevant to sexual harassment, discrimination in employment, and similar.
• Demonstrated exceptional customer service and interpersonal skills : ability to communicate effectively with various constituencies, including individuals for whom English is a second language.
• Oral communication skills to make presentations, conduct meetings, and interact effectively with persons at all organization levels-the ability to work under demanding circumstances and always maintain composure.
• Excellent organizational skills : ability to independently prioritize and coordinate multiple work assignments in the most efficient manner, under the pressure of deadlines and frequent interruptions, and meet conflicting deadlines.
• Ability to maintain confidentiality, exercise discretion, and use independent and mature judgment relating to personnel and payroll records and sensitive personnel issues.
• Ability to direct the activities of others, access workload trends, develop staffing patterns, assign tasks, train staff, maintain a constructive work environment, resolve conflicts and problems, handle disciplinary actions, and write performance appraisals.
• Encourage professional development for staff to enhance performance and career goals.
• Ability to anticipate problems / roadblocks and associated consequences and take appropriate initiative on behalf of the division manager, supervisor, and faculty.
• Knowledge of the cardiology clinical service schedules and ability to adapt to constant changes in the clinical schedule.
• Knowledge and experience in preparing academic and staff appointments, personnel paperwork, medical staff, and billing application, professional activity reports, merits, promotions via MyInfoVault, statistical reports, and maintaining faculty curriculum vitae.

Preferred Qualifications

Key Responsibilities

Department Overview

Internal Medicine is one of 13 divisions in Internal Medicine.

Department Specific Job Scope

Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

POSITION INFORMATION

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC : https : / / ucnet.universityofcalifornia.edu / labor / bargaining-units / index.html

Physical Demands

Mental Demands

Work Environment

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit : https : / / hr.ucdavis.edu / departments / recruitment / ucd / selection / background-checks

Salary : $67,700 - $120,500