Chief Administrative Officer (ADMIN MGR 1)

Reporting to the Academic Director, the Chief Administrative Officer (CAO) oversees the daily operations and overall administration of TERC. This role involves strategic planning and innovative management across key areas, including:
- Financial and business operations
- Pre- and post-award contracts and grants administration
- Human Resources (staff and academic personnel)
- Information Technology
- Research and teaching support
- Student affairs
- Safety protocols
- Facility and space management
- Compliance with administrative policies and procedures

The CAO supports the development of outreach and public relations initiatives and programs while providing leadership in fiscal management, operations, facilities, and HR/personnel administration. This position works in partnership with the Office of Research Operations Team, Budget & Institutional Analysis (BIA), Accounting & Financial Services, and other key campus partners in the development and implementation of financial and strategic initiatives. Ensures effective support for staff, research projects, and both short- and long-term strategic planning goals.

Apply By Date: February 21, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree (in a relevant discipline such as finance, accounting or business administration) or equivalent work experience.
• Five years or more of increasingly responsible business management experience to effectively and ethically manage and oversee complex operations in the areas of strategic planning and analysis, budget and finance, human resources, space and facility requirements, information technology, and teaching/research laboratory needs in an academic environment.
• Experience in complex and strategic financial planning and analysis to manage financial operations in the areas of significant budgets, federal, state, and private sponsor funding, contract and grant administration, recharge rate development, and generally accepted accounting principles and practices.
• Experience with the principles and practices of human resource management including at least two (2) years in a strategic HR role, leading HR initiatives including workforce planning, talent acquisition, performance management, employee and labor relations, organizational development, and/or diversity, equity, and inclusion.
• Working knowledge and experience analyzing, interpreting, applying, and communicating policy and procedures in all areas pertinent to academic/research-related operations and programs or other business-related operations.
• Strong demonstrated supervisory, conflict resolution, and team building skills to effectively recruit, supervise, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, discipline, and build an effective service-oriented, team environment.
• Experience using interpersonal, oral and written communicate skills to share information with all levels of personnel and with diverse populations within the Unit, campus, and outside agencies.
• Strategic planning, analytical and program evaluation skills to lead business-process improvement, organizational-change initiatives, and information-systems implementations with accuracy and attention to details.

Preferred Qualifications

• Experience in strategic planning to lead business-process improvement, organizational-change initiatives, and information-systems implementations with accuracy and attention to details.
• Experience developing organizational structures, delegating, developing policies and procedures and implementation.
• Experience in the principles and practices of business management to effectively and ethically manage and oversee complex operations in the areas of space and facility requirements, information technology, and teaching/research laboratory needs.
• Experience analyzing complex information and problems in an objective manner, and providing recommendations and alternatives to help inform the decision-making process, establish priorities, select appropriate course of action, and resolve conflicts.
• Possess political acumen and business and leadership savvy, and demonstrated ability to collaborate and lead in a responsible, value-driven, high-quality and cost-effective manner.

Key Responsibilities

• 30% - Leadership & Program Management
• 30% - Financial Management, Planning & Analysis
• 25% - Human Resources
• 15% - Operations Facility & Safety Management

Department Overview

The Tahoe Environmental Research Center (TERC) is a Special Research Program large complex enhanced Organized Research Unit (ORU) under the Office of Research. The ORU has 240 affiliated faculty, professional researchers, adjunct professors, academic and staff support personnel from all colleges and schools on the UC Davis campus to collaborate on environmental issues of interest to policy makers, agency personnel and academics. TERC is located at both Lake Tahoe and on the Davis main campus, and has approximately 30 staff, affiliated faculty, and students. This position would be based in Davis but expected to be focused on the Tahoe campus. TERC is dedicated to research, education and public outreach on lakes and their surrounding watersheds and airsheds. TERC provides critical scientific information to help understand, restore, and sustain the Lake Tahoe Basin and other lake systems worldwide. TERC conducts environmental research in aquatic and terrestrial environments at Lake Tahoe, and multiple other locations throughout California and globally.

POSITION INFORMATION

• Salary or Pay Range: $99,400.00 - $196,400.00/year
• Salary Frequency: Monthly
• Salary Grade: 25
• UC Job Title: ADMIN MGR 1
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Valid California driver's license to travel between campus locations and off-campus locations to attend meetings, seminars, conferences and for other business needs. Work flexible schedule including evenings and weekends as needed to meet operational needs. Vacation may be limited or restricted during peak periods such as fiscal year-end close (June/July).

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks