EAOP Office Coordinator (BLANK AST 2)

Apply for Job

Job ID

75541

Location

Davis

Full / Part Time

Full Time

Add to Favorite Jobs

Email this Job

Job Summary

Under the direction of the Early Academic Outreach Program (EAOP) Associate Director and Director, provide administrative and financial support for EAOP operations. Responsibilities include process expense reports, vehicle and room reservations, submit tickets to Shared Services and other campus departments, resolve discrepancies, provide financial updates and adjust accounts. Supporting EAOP activities, process Match Reports, and support the submission of the annual report(s). Provide support for hiring student assistants, onboarding new staff, and assisting with the agreement approval process. Assist with fiscal close. Provide event support.

Apply By Date : February 7, 2025

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and / or certification if required of the position

• Financial management and accounting and expense reconciliation.
• Experience using PC; word processing, spreadsheet, email, scheduling, website and database software. Examples : Microsoft Word; Outlook; PowerPoint; Excel.
• Experience working in a fast space office while working on multiple projects simultaneously.
• Oral and written communication skills to interact with individuals of varying ages and cultural background, communicate technical issues, provide project documentation, write and edit correspondence, resolve problems and train / guide staff.
• Knowledge of processing payroll and personnel transactions using an automated system.
• Knowledge of policies and procedures relating to purchasing, accounts payable, travel, entertainment, gift processing, self-supporting activities, and business management practices.

Preferred Qualifications

Key Responsibilities

Department Overview

The Office of Undergraduate Admissions recruits, admits and enrolls highly qualified new undergraduate students who reflect the broad diversity of California and the world. Through K-14 outreach and academic preparation programs, strategic recruitment initiatives, knowledgeable and caring students and staff, and admissions processes based in equity and integrity, the department aspires to be an international beacon recognized for the diversity and success of our students and future alumni who learn, lead and contribute to a bolder future for California, the nation and the world.

POSITION INFORMATION

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC : https : / / ucnet.universityofcalifornia.edu / labor / bargaining-units / index.html

Physical Demands

Mental Demands

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime, occasional evenings / nights, occasional varied lunch hours and occasional weekends and holidays to meet business needs. Subject to TB testing.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit : https : / / hr.ucdavis.edu / departments / recruitment / ucd / selection / background-checks

Salary : $25 - $27